Monthly Business Meeting
Monday, December 4, 2023 Pending board approval
Held via Zoom
Attendance: Directors: Lisa Still, Melanie O’Keefe, Laura Handville, Melanie White, Paul Bohannon, Geoff Sanders, Kevin Lowey, Angela Ricard, Heather Michaud
Minutes: Lisa welcomed everyone to the meeting, Kevin moved to approve November minutes, Geoff seconded, and minutes were unanimously approved without discussion.
Financials: Due to Lisa having computer issues and Mara being ill, no financials were circulated or discussed
Athletic Director Update: John Mattson was also ill.
Team Requests:
Training/Wrestling: Lisa shares that Michele Pavlu is seeking assistance from the Boosters for a knee brace for a wrestler. The only braces she currently has are metal and can’t be utilized. It would likely be utilized by this wrestler for four seasons (wrestling and track) and is not likely to be utilized by anyone else. The board discussed whether or not we are supporting a team or an individual athlete and setting a bad precedent. Ultimately Lisa moved to approve the request, Angela seconded and the board approved unanimously.
Nauset Cards: Several teams have requested cards to sell. We still have plenty. Heather Michaud requested cards to be sold at home swim meets. Lisa reported that they already have 30. Geoff Sanders has agreed to take over heading up the committee for next year. Lisa noted that we are members of Orleans, Brewster and Eastham chambers of commerce who all may have businesses interested in supporting the cards (the number of sponsors was down significantly last year and we need new ones). There was also discussion about selling at hockey games. We will need to follow up with CMA to see if they will permit it.
Gear Update: Lisa noted that we had previously discussed selling gear at NRMS at basketball games. We need to have John look into whether or not there is any place we can store it on-site otherwise it isn’t really that feasible
Turf: Kevin reported on his progress getting the “Friends” signage completed; The quote for the ladder sign is $620 (which would address 75 donors). It would be magnetic. There would also be a $300 design fee (unless we can come up with it ourselves). Sign would be portable so it could be utilized at a field or the gym. There would also be plexiglass over the front to prevent sponsor signs being removed. Kevin will work on the design and circulate it for approval.
Evening for Champions; Lisa reported that we have signed the contract for the Pelham House for March 23rd, which requires a $1,000 deposit. It will be similar to last year with silent/live auction, buffet dinner and cash bar. We still need to determine ticket prices and confirm John Terrio’s availability. Committee volunteers - Lisa, Kristy Normann, Angela Ricard, Heather Michaud, Laura, Melanie W. and Melanie O. Kevin will work on donations although he will be away.
Communication/Social Media Committee: need volunteers, also need to check as to whether or John as an intern that could assist
Advertising Committee: Chair Dawn Dinnan, also need volunteers
Next Meeting Date: Monday, January 8th at 6:00 in person at Melanie O’s office (LaTanzi, Spaulding & Landreth, 8 Cardinal Lane, Orleans)
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Monthly Business Meeting
Monday, October 2, 2023
Held by Zoom
Attendance: Directors: Lisa Still, Melanie O’Keefe, Melanie White, Angela Ricard, Heather Michaud, Paul Bohannon, Cheryl Silvernail, Geoff Sanders; John Mattson, Members: Debbie Martin, Kristy Norman, KC Myers, Chris Easley, Erin Silva, CJ Beer, Lisa Mayhew, Darin Krum, Desiree Cole, Katelin Oberlander (field hockey coach)
Minutes: Lisa welcomed everyone to the meeting, happy to see new faces; moved to approve September minutes, Melanie W. seconded, and minutes were unanimously approved without discussion.
Financials: Lisa circulated updated financials, noted team balances were current and that new Zelle card readers are now in use; Melanie moved to approve financials, Cheryl seconded and they were unanimously approved;
Athletic Director Update: John reported that the fall seasons are at the midway point and are going well; establishing new routines, facing some driver shortages and construction challenges; unfortunately football just had to cancel a game due to the size of the team as there are many injured players; he expects winter season to be easier logistically because most teams will practice/play offsite - primarily at the middle school; it was discussed that we will not be selling concessions as no food is allowed in the middle school gym, may still sell gear; John noted that homecoming weekend was coming up - October 20th
Team Requests:
Tent for Track Team: We previously approved $2700 for a tent; Geoff reported that the tent including shipping came to $2985; Melanie O. moved to approve this higher amount, Angela seconded and it was approved unanimously.
Field Hockey. Katelin (field hockey coach) requested that we approve the purchase of two go-pro cameras to be placed in each goal cage; filming from that angle aids in coaching; not certain of cost, Lisa Still moved to approve up to $500, Angela seconded and it was approved unanimously.
Nauset Cards: Blitz weekend sales went well and teams received a lot of donations, many teams sold out of cards, total sales had not been tallied yet but will be reported at next meeting, teams can now sell cards for their team account. Lisa also thanked Darin (Eastham Ace) for a $577 round up donation.
Turf: Erin Silva spoke about turf signs, new “friends” category. Although Kevin was not present at the meeting he had provided a summary updating on turf sign sales, provided his thoughts on “bigger projects”, etc.
Gear Update: Lisa reported that sales of the “Rhonda” sweatshirt were very strong, ordered 50 initially and need to order more; request was made to donate $5 from each sale to a local charity, Lisa moved, Melanie White seconded and all approved. We also have new stadium cushions (black with N logo), will be sold for $12-15 (cost $7.40); some older stock items have been reduced in price to clear out stale items
Concession Stand: Lisa reported that Chris, Desiree and KC are still coordinating the concession stand, Chris in charge of grill/food, Desiree in charge of volunteers; We still need the written procedures so that new volunteers know what to do; Desiree has sent out emails seeking volunteers for all fall games, soccer tournament, Powder Puff, etc. Need to ask team parents to get teams to volunteer; Desiree wants to make sure we have enough small bills; Lisa will pick up at end of day Saturday, Melanie O will pick up on Sunday; Lisa noted that we have a new lock.
Fundraising: Lisa noted that the date for Evening of Champions is 3/28 at Pelham House
New Business: Lisa recommended that we have a communications committee to be in charge of social media, website; Dawn Dinnan volunteered to assist with digital advertising.
Next Meeting Date: Monday, November 6th in person at NRHS librateria (Executive Board 10/30 at 6:15)
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Annual Meeting
Monday, September 11, 2023
Held in Person in the NRHS Cafetorium
Attendance: Directors: Lisa Still, Melanie O’Keefe, Mara Archer, Laura Handville, Melanie White, Kevin Lowey, Scott Yelle, John Mattson
Members: Geoff Sanders, Erin Silva, Kelly Berardi, CJ Beer, Amy Farrell, Cheryl Silvernail, Moira Nobili, Debbie Martin, Dawn Dinnan, Heather Michaud, and Angela Ricard
Welcome: Lisa opened the meeting by welcoming all of the Boosters members that were in attendance. Introductions were made around the table
Elections: Melanie O presented the slate of officers and directors for the 2023-2024 year and the following were elected by unanimous vote:
President - Lisa Still
Vice President - Laura Handville
Treasurer - Mara Archer
Members at Large: Kevin Lowey, Paul Bohannon, Melanie White, Cheryl Silvernail
Geoff Sanders, Angela Ricard and Heather Michaud
Summary of Prior Year: Lisa summarized the fundraising efforts that we undertook in the prior year (Nauset Cards, Turf SIgns, Evening for Champions, Concession Stand, Membership, Gear and Donations) and explained where we spent the money (Scholarships, Team Requests, new Gear Shack, Scoreboard, etc.) Lisa also stressed how important it is to have team representatives and an active group of members to volunteer.
Nauset Cards: We discussed that the two blitz weekends were coming up and that all teams had been contacted to volunteer - fall teams during week 1 and winter/spring teams during week 2
Athletic Director Update: John reported that the all season has just gotten underway.
HUDL: John explained that it was time to renew our HUDL subscription of the current school year. He explained what it’s purpose was so that everyone understood the benefits. In prior years only certain teams utilized it (we paid for the teams that would). John explained that the pricing has changed (increasing substantially) and requested that we approve the AD package which provides team stats and also gives us the ability to live stream games (which has not been possible previously). This package would enable all teams to use it. Pricing is $10,300 (last year was $7200) but we discussed the fact that we could decide to charge for the livestreaming and provide advertising, which we could use to offset the expense. Kevin moved to approve the renewal, subject to each team that uses it contributing $250, Lisa seconded; after discussion Kevin amended (and Lisa seconded) the motion to eliminate the requirement that teams contribute. The motion was approved unanimously. Dawn volunteered to help with digital marketing, message board streaming, etc.
Team Requests. Geoff reported on the previously approved request for funding to purchase a tent for the cross country/track teams. The best option he has found is a 10x15 tent with optional sidewalls, travel bag and stakes. It would also have our logo. Cost is $2700. Melanie O moved to approve the purchase, Lisa seconded and it was approved unanimously.
Reminders: Lisa closed out the meeting by reminding everyone to update their contact info and pay for their 2023/24 membership, and for those that are team representatives to find out what their team “wants” are.
Next Meeting Date: Monday, October 2, 2023 at 6pm (via Zoom)
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Monthly Business Meeting
Monday, August 7, 2023
Held by Zoom
Attendance: Directors: Lisa Still, Melanie O’Keefe, Mara Archer, Laura Handville, Melanie White, Kevin Lowey; Members: Debbie Martin, Kristy Norman, Geoff Sanders
Minutes: Lisa moved to approve June minutes, Melanie O. seconded, and minutes were unanimously approved without discussion.
Financials: Lisa circulated updated financials that reflect all activity; Kevin asked how much money we made at Evening for Champions (approx. $63,000); $10,000 was designated for scholarships, noted we need new ideas for what we are raising money for - easier to raise funds when we have a purpose; Mara reported that we paid the pending reimbursement requests to Damian Bebber (spring track regionals) and JJ Alger (senior sports award video), needs to know who to reimburse for Unified Track request;
Nauset Cards: We have fewer sponsors this year - 5 on front and 7 on back; we’ve ordered 2100 discount cards, 100 gold cards
and 50 black cards; blitz weekends will be 9/16 and 9//23; student athletes get community service hours; someone asked whether or not we knew anyone on the Elks so that we could sell at fish fry.
Athletic Director Update: John was not present due to a conflict. Fall Season meeting is on August 23rd, need Boosters member to speak (Lisa and Melanie both away)
Gear Update: Lisa reported that all refunds for the slide orders have been made and she is working with Cheryl to find a new vendor; Lisa was seeking assistance in organizing the gear shed; first football game is September 8th; considering gear sale at pre-season meeting to clear out old stock, also online sale 20% off.
Concession Stand: Lisa reported that she was contacting Chris Easley so he can provide summary of instructions for opening, running and closing stand; also contacting Desiree Cole about volunteers; also noted that we need to change the padlock combination as too many people know it, just need to figure out how to do that.
Fundraising: We tabled all discussions on fundraising until a future meeting (5K, Polar Plunge, etc.); Lisa is still working on getting new stripe/paypal readers
Recruitment. Board discussed the need for more members/volunteers; Melanie White to reach out to all coaches to get names of parents; need to secure team parents for all teams; discussed need for a recruitment meeting; annual meeting of members will be on September 11th in person - on the turf weather permitting or in librateria otherwise; need to circulate notice of annual meeting to members; Kevin to ask Faith about whether or not she wants to continue on board; Melanie O to prepare and circulate via email
Next Meeting Date: Monday, September 11th (Executive Board 8/28 at 6:15)
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Monthly Business Meeting
Monday, June 12, 2023
Held in Person - Fairway Restaurant
Attendance: Directors: Lisa Still, Melanie O’Keefe, Laura Handville, Melanie White, Scott Yelle, John Mattson
Minutes: Scott moved to approve May minutes, Laura seconded, and minutes were unanimously approved without discussion.
Financials: Lisa circulated draft financials but no motion was made to approve them as they are not finalized; Lisa reported that she and Mara are reviewing the financials and confirming everything was entered for the auction (believe we made approx. $23,000); noted that we need to have a better procedure in future for handling donated tickets as it has been challenging to connect successful bidders with donees; noted that we were contributing to coach bus expense for spring teams attending playoffs consistent with what we did over winter
Nauset Cards: Scott reported on status of Nauset cards and circulates spreadsheet with sponsor information; Lisa noted that we still need someone to take over Nauset cards for Scott as he is stepping down from the board in September.
Athletic Director Update: John reported that spring season wrapped up today with the boys lacrosse team playoff loss; Spring sports awards will be held June 15th (Laura to speak for Boosters as both Lisa and Melanie have a conflict); John reported that Rhonda Sandison’s husband will be there to accept the Nauset Strong Award being awarded to Rhonda. John also noted that the Fall Preseason Meeting will be August 23rd.
Team Requests: John presented several team requests to the board for consideration:
Spring Track: Damian Bebber attended spring track regionals in Boston and team was seeking reimbursement to him for travel expenses. Scott moved to approve $750 reimbursement, Lisa seconded and it was unanimously approved.
JJ Alger: JJ provided the footage for the senior sports award video and it was unanimously approved to pay him $100 for his time.
Unified Track: Board approved an expenditure of $64 for five students
Turf. Kevin provided a turf update via email as he could not attend the meeting; he reported that Faith Rushnak send out bills to all accounts due in the summer offering a 10% discount if paid by June 30th. He shared that we need at least two additional members so that we can do more outreach to potential new sponsors. He also reported that the committee has agreed to begin a “Friends of NWBC” level which will be a $250 donation. There will be a large sign built and placed near the concession stand listing Friends, as well as the gold, silver and bronze sign members.
Concession Stand: Lisa reported that the Memorial Day soccer tournament was held at a different venue so no concession stand was needed; We still need volunteers to run grill, buy supplies and organize volunteers; Lisa to ask Chris Easley to provide a set of procedures that can be followed in the future now that he is stepping down. Noted that perhaps Desiree Cole had agreed to handle volunteers, need to confirm.
Fundraising: We tabled all discussions on fundraising until a future meeting (5K, Polar Plunge, etc.); Lisa shared some information about the Youth Athletic Foundation partnering with Butlers in providing used equipment; noted we should consider doing our own version but need to find out more about criteria.
Card Readers. Lisa is still looking to obtain tablets to be used with new Stripe/Paypal readers
Next Meeting Date: Monday, July 10th (Exec Board 6/26 or 7/3
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Monthly Business Meeting
Monday, May 2, 2023
Held via Zoom
Attendance: Directors: Lisa Still, Melanie O’Keefe, Laura Handville, Melanie White, Kevin Lowey*, Mara Archer, John Mattson, Members: Geoff Sanders, *Kevin left early but gave Melanie his proxy)
Minutes: Lisa moved to approve March minutes, Melanie W. seconded, and minutes were unanimously approved without discussion.
Financials: FInancials not available as they are in the process of being update, we have a healthy balance sheet, need to pay the accountant and an insurance premium bill;
Scoreboard: Scoreboard has been repaired, it was not a lacrosse ball, but an issue with an internal wire, company came out and repaired it, under warranty.
Nauset Cards: We will need to step up and assist Scott with getting letter out to sponsors, need to get out by end of May; if anyone knows of any new sponsors we can send them a letter; need someone to help collecting money from sponsors next month. Melanie O. to help with letters, Laura to help generally.
Athletic Director Update: John reported that spring season is well underway, going well, weather has been pretty nice, but chilly, some trouble with transportation issues and shortage of officials. Lots of non-sports events - MCAS, AP exams, others etc. Spring awards night June 15th.
Bohannon Scholarship: John reported that committee has met, Paul and Audrey, Laura, Sean Fleming, Faith Rushnak; determined the recipients/amounts, finalized last week, will be presented at Senior Athlete Night.
Senior Athlete Night: (May 23rd at Brewster Baptist at 6pm). Need help setting up, decorating, 1 or 2 people at 4pm (Laura, Mara); Lisa will speak on behalf of Boosters.
Nauset Strong Award: John still needs to speak with Rhonda’s family about it. Would be presented at Spring Awards Night.
Turf. We need more people on the Turf Committee. Kevin, Scott, Faith and Lisa are only members. Kevin will contact Faith to see if she will continue; Should turf sponsors get a gold card (making them eligible for Bohannon Scholarship). Melanie O. questions as to how to determine who gets the membership for those sponsors (such as Seamen’s) who may have multiple employees - have sponsor designate who it is; implement it for renewals next fall; Kevin has QR Code for turf sign (in place of Nauset Marine); we will have QR code sign/flyer for concession stand soon. If you pay by June 30th sponsor gets a 10% discount.
Gear. Lisa still processing return of slides; talking to Kaleidiscope about ordering new ones, won’t do pre-order this time.
Concession Stand: Need volunteers for Memorial Day soccer tournament; John still trying to get schedule from Keith Clark, chance they aren’t going to do tournament at NRHS due to condition of fields. Volunteer sign ups are on “Sign up Genius”, John will circulate to families, students, etc.
Fundraising: 5K is on back burner for the time being until we have more volunteers. With respect to the car wash, Nauset Marine would be on board for June 4th, but there is a concern about getting enough volunteers with back to back weekends (soccer tournament the weekend before), push this to fall as well. Polar Plunge also tabled for future
Card Readers. Lisa is still looking to obtain tablets to be used with new Stripe/Paypal readers for the Memorial Day tournament; Lisa will get cost details and send out email vote.
Annual Meeting. Board voted to defer annual membership meeting from June to the date of our monthly meeting in September.
Concession Stand Damage: issue with windows being broken by errant lacrosse balls, etc. two so far, being replaced with plexi glass; talked about how to minimize issue - either extend netting or have shutters over them. John will get price quote for netting
Next Meeting Date: Monday, June 12 at 6pm via zoom (Executive Board on 5/30 at 6:15)
Meeting adjourned at 7:03
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Monday, April 3, 2023
Held via Zoom
Attendance: Directors: Melanie O’Keefe, Laura Handville, Scott Yelle, Kevin Lowey*, Mara Archer, John Mattson, Members: Geoff Sanders, Kristy Normann (*Kevin left early but gave Melanie his proxy)
Evening of Champions: Melanie opened the meeting as Lisa was unable to attend due to a work conflict and provided details about the EOC event, noted that figures weren’t final but looked like we raised over $23,000. We sold 110 tickets to the event ($8,250), Auction raised $20,500, table sponsors ($3600). Thanked everyone for a job well done. Also noted that we have already reserved the Pelham House for March 23, 2024.
Turf. Kevin reported on the pricing for QR codes to add to signage. Scott moved to approve purchase and Melanie seconded, unanimously approved. Kevin will coordinate with Lisa on what to buy.
Minutes: Kevin moved to approve March minutes, Laura seconded, and minutes were unanimously approved without discussion.
Financials: Due to the EOC there was a lot of work to be done to update the financials, and Mara did not have time to complete them. We tabled approval until May meeting
Athletic Director Update: John reported that spring season is three weeks in, teams all starting their seasons, with games just beginning, weather has been relatively cooperative, reported that winter sports awards at the middle school went well, senior athlete night coming up May 23rd.
Bohannon Scholarship: Applications were due by today. John hasn’t received them from guidance yet but he heard there were a good number of applicants. Committee will be reviewing them soon.
Nauset Strong Award: John and Kevin commenced a discussion about presenting a Nauset Strong award to Rhonda Sandison’s family at spring sports awards. John to contact family, etc.
Team Requests:
Track: Geoff reported that vests have been ordered and he is submitting receipts to Mara. He also reported that he has researched a tent for the team and that a 10x15 foot tent, with removable sides and a Nauset logo would be between $1500-$2,000; Kevin moved to approve $2,000 towards tent, Melanie seconded and unanimously approved
Boys/Girls Soccer: We revisited the request for the soccer team warmups (boys and girls). Total expense is $5540. Melanie asked how much the teams had in their accounts (Boys $1753, Girls $604); These warmups are turned in at the end of every season; Scott moved that Boosters would contribute up to $4600 if both boys and girls contributed $500 each. Melanie seconded and unanimously approved.
Indoor Practice Time: Last year we approved payment to Willys for six practice sessions for each tennis team when conditions were bad (max expense $1800), now baseball and softball teams could also use some sessions as the gym is gone. John proposed authorizing $1500 for tennis ($750/team), $500 for baseball and $500 for softball. Scott moved to approve, Laura seconded, unanimously approved.
Baseball Team: John shared that the baseball coach has requested assistance with providing a pitching machine for the baseball team to use during practice. John shared that there is no groundskeeper, Coach Mason has no assistant coach, no batting cage, softball has a working machine but baseball team’s stopped working. Scott moved to have Boosters contribute $3250, with baseball team contributing $750, Melanie seconded, unanimously approved.
Turf Update: Kevin proposed moving NWBC sign to blank gold sign location (where Nauset Marine was); advertise on the sign about how to get a turf sign (perhaps a QR code for the website).
Nauset Cards: Scott noted that he got everything that Rhonda had from John and that we can get started next month. Get letters out by end of May, cards ordered by mid-July, should be fine
Concession Stand: Need volunteers for Memorial Day soccer tournament; Scott will reach out to KC Myers to see what is needed; John will reach out to Keith Clark about memorializing details of tournament weekend - who is responsible for what, times, trash, free meals, etc.
5K Road Race: Moving event to fall, need a new chairperson. John will ask Moira Nobili about getting involved and if she has any ideas for volunteer help.
Car Wash: Scheduled for June. Melanie to ask Lisa about date and whether or not Nauset Marine has been contacted yet. If not Melanie will reach out. We can plan event in May as it is easy to plan since we’ve done it a few times.
Card Readers. Lisa had noted that we need new Stripe/Paypal readers for the Memorial Day tournament, perhaps get tablets to use; Scott indicated that we could get refurbished tablets for cheap, just need to know what Stripe’s requirements are.
Officers: Melanie reminded everyone to think about slate of officers for next year, and additional board members/volunteers. Lisa is stepping down and Melanie does not have the time to take over. Asked everyone to bring a volunteer to the next meeting.
Next Meeting Date: Tuesday, May 2nd at 6pm via zoom (Executive Board on 4/24 at 6:15)
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Monthly Business Meeting
Tuesday, March 7, 2023
Held via Zoom
Attendance: Directors: Lisa Still, Melanie O’Keefe, Laura Handville, Kevin Lowey, Mara Archer, Melanie White, John Mattson, Members: Geoff Sanders, Deb Martin
Minutes: LIsa moved to approve February minutes, Kevin. seconded, and minutes were unanimously approved without discussion.
Financials: Lisa presented the financials, noting that although we look like we are in the red, we are not, just due to timing of scoreboard payments. Lisa moved to approve them, Melanie O seconded and they were approved unanimously without further discussion.
Athletic Director Update: John reported that winter season is almost over. Boys and girls hockey and boys basketball made playoffs, track team also performed well, w/several members (3) competing at a national meet, swimming/diving had great performances, one individual gold medal winner at states (Johnson), one wrestler went to states (Silvernail), spring season starting 4/20, winter sports meeting next week at middle school, as well as pre-season meeting.
Bohannon Scholarship: Applications due by April 1st, must also be Boosters members by April 1st; Scholarship committee – Laura, Geoff, Faith, John M.; Melanie O posting reminders about applications/memberships on Facebook.
Team Requests:
Coach Busses: Lisa moved to ratify prior email vote to cover the differential between cost of coach busses versus school busses (which the school paid) for teams traveling to away playoff games (two boys basketball, one girls hockey); and if boys hockey team makes it to championship game at Garden, Lisa also moves to pay the difference, Melanie O seconded, and the board unanimously approved. Lisa noted that we will bill school for all bus travel once season is over (one from fall, three so far from winter)
Track: Geoff reported that vests have been ordered and that he is still researching tent, he will send invoice to Mara for reimbursement
Boys/Girls Soccer: Lisa noted that we would table the request for warmups until April once we have a better handle on our budget after EOC
Tennis: Last year we approved payment to Willys for six practice sessions for each tennis team when conditions were bad. Kevin suggested speaking with Barbara Niggel about what she might do for us as far as a discounted rate for the tennis teams as well as other teams as we have no indoor practice space this season now that gym is off limits. John agreed to reach out to Willy’s and report back at next meeting
Turf Update: Kevin proposed moving NWBC sign to blank gold sign location (where Nauset Marine was); advertise on the sign about how to get a turf sign (perhaps a QR code for the website).
Gear Update: Lisa reported that she is in the process of refunding slide orders; finally connected with a company representative who seemed to have no idea who we were or what our order was. Lisa researching other companies to order from.
Concession Stand: Lisa reported that we still need volunteers to take over for the Easleys, KC Myers staying on; need volunteers for Memorial Day soccer tournament
5K Road Race: likely moving event to fall because we don’t have time to plan, also need new chairperson and additional volunteers.
Car Wash: Scheduled for June. More info to follow at future meeting.
Evening of Champions. March 25th. Lisa is finalizing details with Pelham House. Table sponsor checks coming in. Need live auction items; Kevin will reach out to his brother about potential tix at Gillette, Perhaps Kennedys - for Patriots package; Need to give final numbers to Pelham end of next week. Everyone should buy their tickets if they haven’t already.
Play It Again Sports: Lisa raised the idea of having a “swap shop” giving people opportunities to swap gear, everyone has stuff lying around that kids outgrow, graduate, we can store in one of our sheds. Lisa will formulate a plan to present at future meeting.
Officers: Lisa reminded everyone to think about slate of officers for next year, she won’t be continuing as president but will stay until September. Scott Yelle resigning in September (after Nauset cards), Kevin, Melanie W, Laura, Melanie O and Mara staying on, possibility of a president-elect in future
Next Meeting Date: Monday, April 3rd at 6pm via zoom (Executive Board on 3/27 at 6:15)
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Monthly Business Meeting
Monday, February 6, 2023
Held via Zoom
Attendance: Directors: Lisa Still, Melanie O’Keefe, Laura Handville, Kevin Lowey, Scott Yelle, Mara Archer, Melanie White, John Mattson, Members: Kristy Norman,
Minutes: Scott moved to approve January minutes, Melanie W. seconded, and were unanimously approved without discussion.
Financials: Mara presented the financials, noting that there are a few expense items pending; Lisa moved to approve them, Melanie O seconded and they were approved unanimously without further discussion.
Athletic Director Update: John reported that the winter sports season is winding down, all teams doing well, with many teams/athletes moving on to post-season; John also reported that spring schedules have been completed and season starts March 20th. Winter sports night will be on March 14th at the middle school auditorium, spring preseason meeting will be on March 16th at the middle school auditorium. Spring sports awards will likely be held on the turf, May 23rd is senior night at Brewster Baptist; also reported that the new baseball coach would be announced next week. John also reported that we did not end up providing a fan bus for the basketball game at the Garden due to few signups, those that did rode on the bus with the team. Next Friday is the last day for the gym, it is being emptied over break in preparation for construction, new office is in the modulars, fitness center behind the auditorium stage, noted that some old banners will need to be replaced as they are not fire retardant. There was some discussion about the gym floor and the possibility of auctioning off pieces at Evening of Champions. John also noted that the Bohannon scholarship was updated and he would be sending email to athletes to apply, Melanie O. to promote on social media.
Team Requests:
Track: John reported that we purchased 30 reflective vests for the track team, no update from the team/coach about purchase of a tent
Boys/Girls Soccer: John reported that a request from the soccer teams was received for the purchase of warm up suits, these stay with the team and have not been replaced for several years. Cost is $5500. Questions were raised as to timing of order, Kevin suggested that we consider making it an annual event with teams rotating each year so that all teams get this benefit; Scott suggested we table until April
Nauset Cards: Lisa reported that sales of Nauset cards continue to trickle in, Scott noted that there is a need to retrieve the information Rhonda maintained on cards for next year.
Turf Update: Kevin reported that Nauset Marine is dropping to a bronze sponsor, buying a new sign. This results in a very prime gold spot being vacant. Suggestion was made that we auction off this spot
Gear Update: Lisa reported that no progress has been made on the slide order. She intends to cancel order and refund all pre-orders. Also noted that gear sales are still strong. Shout out to Laura for selling at the basketball games
Concession Stand: Lisa reported that we still need volunteers to take over for the Easleys, discussion about Cape Cod Paper account – best source of chowder cups/lids
Evening of Champions. Lisa reported that the committee is hard at work getting table sponsors, planning, etc. John Terrio’s son will be auctioneer, still in need of good live and silent auction items – we have Celtics tix from Kevin, Bruins tix from Kristen Roberts, Fishing Charter from Scott. Lisa noted need for new card readers; Melanie O to promote on social media; Kevin also suggested the idea of having an award in honor of Rhonda Sandison – The “sure I can do that” award (because she always volunteered for everything). John M. was to consider who the recipients should be, invite Rhonda’s family.
New Business: Lisa reminded everyone to think about slate of officers for next year, she won’t be continuing as president.
Next Meeting Date: Wednesday, March 8 (Brewster town meeting on 3/6) at 6pm via zoom (Executive Board on 2/27 at 6:15)
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Monthly Business Meeting
Monday, January 9, 2023
Held via Zoom
Attendance: Directors: Lisa Still, Melanie O’Keefe, Laura Handville, Kevin Lowey, Scott Yelle, Mara Archer, Melanie White, John Mattson, Members: Kristy Norman, Geoff Sanders, Leighanne Smith, Natalia Weiner, Molly McIntyre
Rhonda: John provided us with the update that Rhonda passed away yesterday. Lisa proposed that the Board send flowers once we have the details.
Minutes: Melanie W. moved to approve December minutes, Scott seconded, and were unanimously approved without discussion.
Financials: Lisa presented the financials, noting that they were for this fiscal year (July 1 - December 31); Lisa moved to approve them, Melanie O seconded and they were approved unanimously without further discussion.
Athletic Director Update: John reported that winter season is underway - about ⅓ completed; teams are doing well; Mara asked about the search for a baseball coach, John reported that there have been several applicants and a decision would likely be made by the end of the month;
Team Requests:
Track: As a follow up to our last meeting Geoff Sanders (parent representative) came forward with a request to buy reflective vests to be utilized by runners. He provided a link to Amazon - $15/vest and requested we purchase 12. The board discussed ordering more and that they should be blaze orange rather than green; Lisa moved to approve the purchase of 30 vests for $450 plus taxes/shipping, Melanie O seconded and it was unanimously approved. Geoff/John also presented the request to purchase a new tent to be utilized at meets; Boosters purchased one a few years ago which subsequently was damaged in a wind storm; Coach would like a 10x15 tent. It was agreed that Geoff would research further and come back with a proposal at a future meeting.
Boys Basketball: The matter of providing a fan bus to the Garden game was discussed. John hasn’t heard much from coach but will follow up. It was agreed that John would offer the bus to students to see what kind of response we would get. $5 per person, Need at least 20 people to make it financially feasible. Boosters would subsidize the difference.
Nauset Cards: Lisa reported that sales of Nauset cards continue to trickle in.
Turf Update: Kevin provided an update of outstanding invoices, need to reach out to Nauset Marine about going down to a bronze sponsorship - will need to move their sign and get a smaller one if that is the level they want.
Gear Update: Lisa reported that some new gear has arrived and will be posted this week on the website. Slides are still delayed, we have processed some refunds but most people are waiting; discussed whether we should cancel order since it has been pending for so long; it was agreed that we would wait another month to see if anything changes.
Concession Stand: Lisa reported that we still need some volunteers to run the concession stand during girls bball games; Lisa/Scott to follow up
Road Race: Mara reported that she has been talking to the Seashore and the town about the route and what approvals we will need; looking at a date in May - perhaps 5/20 or 5/21; School resource officer can assist with police detail needed; Mara asked about insurance, Lisa to follow up; There will a committee meeting scheduled soon.
Evening of Champions. Lisa reported that the committee is still working out details for the event. Lisa noted that there is a conflict with another school event that night; discussed whether we should change ours to Sunday or Saturday afternoon. It was agreed that we will stick with our date/time; LIsa also reported that the cost of the buffet (including administrative fee/gratuity) will necessitate charging $75/ticket rather than the $50 we discussed at last meeting; Lisa indicated that if we have any good auction items to let her know. John will email coaches about team baskets. Committee will meet again soon.
New Business: Lisa reported that she is still working on moving over to LumaPay as of the end of January for the website; Lisa also reminded everyone to think about slate of officers for next year, she won’t be continuing as president.
Next Meeting Date: February 6 at 6pm via zoom (Executive Board on 1/30 at 6:15)
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