Monthly Business Meeting

Monday, January 9 Pending Board Approval

Held via Zoom

 

Attendance:  Directors:   Lisa Still, Melanie O’Keefe, Laura Handville, Kevin Lowey, Scott Yelle, Mara Archer, Melanie White, John Mattson,  Members:  Kristy Norman, Geoff Sanders, Leighanne Smith, Natalia Weiner, Molly McIntyre

Rhonda:  John provided us with the update that Rhonda passed away yesterday.  Lisa proposed that the Board send flowers once we have the details.

Minutes:  Melanie W. moved to approve December minutes, Scott seconded, and were unanimously approved without discussion.

Financials:  Lisa presented the financials, noting that they were for this fiscal year (July 1 - December 31); Lisa moved to approve them, Melanie O seconded and they were approved unanimously without further discussion.

Athletic Director Update:  John reported that winter season is underway - about ⅓ completed; teams are doing well; Mara asked about the search for a baseball coach, John reported that there have been several applicants and a decision would likely be made by the end of the month; 

Team Requests:

Track:  As a follow up to our last meeting Geoff Sanders (parent representative) came forward with a request to buy reflective vests to be utilized by runners.  He provided a link to Amazon - $15/vest and requested we purchase 12.  The board discussed ordering more and that they should be blaze orange rather than green; Lisa moved to approve the purchase of 30 vests for $450 plus taxes/shipping, Melanie O seconded and it was unanimously approved.  Geoff/John also presented the request to purchase a new tent to be utilized at meets; Boosters purchased one a few years ago which subsequently was damaged in a wind storm;  Coach would like a 10x15 tent.  It was agreed that Geoff would research further and come back with a proposal at a future meeting.  

Boys Basketball: The matter of providing a fan bus to the Garden game was discussed.  John hasn’t heard much from coach but will follow up.  It was agreed that John would offer the bus to students to see what kind of response we would get.  $5 per person, Need at least 20 people to make it financially feasible.  Boosters would subsidize the difference.

Nauset Cards:  Lisa reported that sales of Nauset cards continue to trickle in. 

Turf Update:  Kevin provided an update of outstanding invoices, need to reach out to Nauset Marine about going down to a bronze sponsorship - will need to move their sign and get a smaller one if that is the level they want.  

Gear Update:  Lisa reported that some new gear has arrived and will be posted this week on the website.   Slides are still delayed, we have processed some refunds but most people are waiting; discussed whether we should cancel order since it has been pending for so long; it was agreed that we would wait another month to see if anything changes.

Concession Stand:  Lisa reported that we still need some volunteers to run the concession stand during girls bball games; Lisa/Scott to follow up

Road Race:  Mara reported that she has been talking to the Seashore and the town about the route and what approvals we will need; looking at a date in May - perhaps 5/20 or 5/21; School resource officer can assist with police detail needed; Mara asked about insurance, Lisa to follow up; There will a committee meeting scheduled soon.

Evening of Champions.  Lisa reported that the committee is still working out details for the event. Lisa noted that there is a conflict with another school event that night; discussed whether we should change ours to Sunday or Saturday afternoon.  It was agreed that we will stick with our date/time; LIsa also reported that the cost of the buffet (including administrative fee/gratuity) will necessitate charging $75/ticket rather than the $50 we discussed at last meeting; Lisa indicated that if we have any good auction items to let her know.  John will email coaches about team baskets.  Committee will meet again soon.

New Business:  Lisa reported that she is still working on moving over to LumaPay as of the end of January for the website; Lisa also reminded everyone to think about slate of officers for next year, she won’t be continuing as president. 

Next Meeting Date:  February 6 at 6pm via zoom (Executive Board on 1/30 at 6:15)


Monthly Business Meeting

Tuesday, December 5, 2022 

Held via Zoom

 

Attendance:  Directors:   Lisa Still, Melanie O’Keefe, Laura Handville, Kevin Lowey, Fatih Rushnak, Scott Yelle, Mara Archer, Melanie White, John Mattson,  Members:  Kristy Norman, Deborah Martin, Geoff Sanders

Minutes:  Lisa moved to approve October and November minutes, Scott seconded, and were unanimously approved.

Financials:  Lisa reported that the financials have been transitioned fully to Mara Archer as our new treasurer. We should contact Mara for any expense reimbursement or other financial matter.

Charter Bus Ratification Vote:  Lisa moved to ratify the approval of the funding of charter busses for fall teams to travel to away tourney games, Boosters funded the difference between cost of schoolbus and charter bus, previously approved by email vote;  Ratification was unanimously approved.

Athletic Director Update:  John reported that it has been a busy month wrapping up the fall season with many teams participating in post season; fall awards night is later this week; winter sports started the week after Thanksgiving, many new head coaches this season; Kevin asked about functionality of the new signboard and John explained that it is very versatile and easy to use, lots of opportunity for advertising,messaging - we just need to figure out how to best utilize it.   Laura asked about liability coverage if signboad is damages - presumably would be covered by school insurance as it is owned by school even though Boosters purchased it, John M. to confirm.  

 John presented a request for the Boosters to fund the purchase of a signing day package - which includes a Nauset backdrop, table throw, backdrop support, would be used when recognizing senior athletes committing to play in college, could also be used for our awards nights, etc.  Cost is $1705 for the package, Lots of positive feedback, Laura moved to approve, Kevin seconded and it was unanimously approved.

Team Requests:

Boys Basketball: New boys basketball head coach, Kevin Harrigan, joined the meeting to discuss the team’s opportunity to play CCA at the Boston Garden in January, as it is a charitable event, team does need to sell tickets ($20 good for all games), discussed possibility of Boosters paying for fan bus to aid in selling tickets, cost would likely be $600-$750, John was to research cost, Coach Harrigan noted that the girls team will have the opportunity to play next year; discussed followed about how to price it, whether or not people would want to take the bus; also discussed reaching out to middle school coaches about teams traveling to game, Kevin Lowey moved to work out the logistics and have the Boosters pay up to $600 to defray cost of bus, Lisa seconded, and it was unanimously approved

Softball: John presented a request from the softball team seeking funding from Boosters to purchase a new batting tunnel for the softball team.  The old one is really old and needs replacement, cost to replace and install is budgeted at $5,000; there is nothing in the school budget for this item; John confirmed that the school renovation project will have no impact on the athletic fields; Kevin moved to approve purchase, Scott Y seconded and it was unanimously approved. 

Track:  Geoff Sanders (parent representative) requested that the Boosters consider funding the purchase of reflective vests for running outside (often after dark); he was asked to get more details and present it to John so that we can discuss at next meeting.

Nauset Cards:  Lisa reported that we have sold more than 1442 cards, some teams still have cards, need to follow up to get final numbers. 

Turf Update:  Kevin noted that some turf sign invoices remain outstanding; The $250 signs for a lower sponsorship level are a winter project. 

Membership Update:  Lisa reminded board members to renew their memberships;  We currently have 41 members, many hockey parents buying two so that both parents can get into games at the rink;

Gear Update:  Lisa reported that some new gear has arrived and will be posted this week on the website.   Slides are still delayed, we have processed some refunds but most people are waiting

Concession Stand:  Lisa reported that we need new volunteers to run the concession stand during boys and girls bball games; only one person is needed per game, a second to pick up pizza when ordered, Scott has pizza bags we can use; we made $250 in sales at the police tourney event; also noted that we need someone to take over coordinating concessions next year because the Easleys will be done

Evening of Champions.  Lisa reported that it will be held March 25th at the Pelham House - no facility fee; John Terrio confirmed to be auctioneer.  Committee:  Melanie W., Debbie M. Kristy N., Faith, Lisa, Laura, John M; Lisa meeting with event coordinator on 12/7; Discussed tickets of $50pp, likely buffet with more choices; likely be in the downstairs dining room, with patio and firepit

New Business:  Lisa reported that our website is moving over to LumaPay as of the end of January, fees higher than Paypal, still need to keep Paypal for concessions, gear sales off website; looking at updating Paypal readers; Lisa also reminded everyone to think about slate of officers for next year, she won’t be continuing as president. 

Next Meeting Date:  January 9th at 6pm via zoom (Executive Board on 12/27)


Monthly Business Meeting

Tuesday, November 7, 2022

Held via Zoom

 

Attendance:  Directors:   Lisa Still, Melanie O’Keefe, Laura Handville, Kevin Lowey, Melanie White, John Mattson,  Members:  Kristy Norman, Deborah Martin, Cheryl Silvernail

Minutes:  Approval of October minutes was postponed until next meeting due to a lack of a quorum.

Financials:  Lisa reported that the financials have been transitioned fully to Mara Archer as our new treasurer. We should contact Mara for any expense reimbursement or other financial matter. Approval of financials was also postponed until next meeting due to a lack of a quorum.

Athletic Director Update:  John reported that regular fall season was over but that several teams were in post season play - field hockey, boys and girls soccer. He thanked the Boosters for assisting with the provision of coach busses for the teams travelling for playoffs (which was approved via email vote).   He is gearing up for winter season.  Parent meeting scheduled for 11/16.  We have a lot of new coaches for the winter season and it is still unclear how long the gym will be available.  Fall sports awards will be December 8th.  He also reported that the digital message board is installed and now we just need to figure out how to utilize it. 

Nauset Cards:  Lisa reported that we ordered an additional 500 cards so that teams can sell directly.  

Turf Update: There was some discussion concerning the Blue Fins hanging sponsor signs at the turf field.  They have now been taken down and they were advised prior permission from the Boosters is needed.  Also some discussion about all of the senior night banners that remain hanging.  Discussed a need for a policy to be established concerning all things sign related.  Lisa also reported that we now have a use form that should be completed by anyone that wants to use the concession stand.  Kevin noted some turf sign invoices need to be sent out.  Need turf committee to take charge of invoice follow up in future.  

Membership Update:  Lisa reminded board members to renew their memberships;  We currently have 31 members; 

Gear Update:  Lisa reported that gear supply is low.  Orders have been placed but they are slow to arrive.  Slides are still delayed.  DIscussed possibility of ordering new stadium cushions with print on both sides, popout handle, discussed getting sponsors and listing sponsors on reverse.  Also discussed that part of the deal on the Nauset sports website is the non-Boosters link to order unofficial Nauset gear.  Can’t eliminate it but we can try to de-emphasize it.  Also need to get our gear link working properly.

Concession Stand:  Lisa reported that there is one last football game, and then there will be concessions at the basketball games; need people to staff 11/19 basketball tourney; discussed need for a better way to solicit volunteers.  The Easley’s are retiring after this year and we need someone to take over.

Evening of Champions.  Lisa reported that we are speaking with John McCarthy about hosting event at the  Pelham House.  Likely early/mid March.  Committee:  Melanie W., Debbie M. Kristy N., Faith, Lisa

Next Meeting Date:  December 5, 2022 at 6pm via zoom


Monthly Business Meeting

Tuesday, October 4, 2022 

Held via Zoom

 

Attendance:  Directors:   Lisa Still, Melanie O’Keefe, Laura Handville, Scott Yelle, Kevin Lowey, Rhonda Sandison, Melanie White, Paul Bohannon, John Mattson,  Members:  Heather Wilson

Minutes:  Melanie O’Keefe presented the August and September minutes for approval; Lisa moved to approve, Scott seconded and they were unanimously approved.  Melanie O noted that we still need July minutes approved (next meeting) 

Financials:  Lisa presented the financial reports and they were unanimously approved, Lisa updated on scholarships - all but two remain unclaimed for 2022, Lisa to follow up with recipients; discussed how much we should allocate to Bohannon scholarships for this year.  Last year we awarded $10,000; Rhonda made a motion to allocate $10,000 for now, with the understanding that it may be reduced (not lower than $8,000) if necessary, and may also be increased in the spring; Scott seconded and was unanimously approved; noted team balances will be updated once all of the Blitz weekend donations are allocated; PayPal balances will also be transferred this week (last transferred July); Melanie O. will also touch base with accountant concerning taxes for this year, accrual vs. cash basis, etc.

Athletic Director Update:  John reported that fall season is well underway, Homecoming week was very busy and teams did very well, band performed at football game (and will also be performing at future home games), well attended and lots of fun;  winter season is gearing up and when we lose the gym due to renovations is a moving target;  John also reported that we have officially hired Kevin Harrigan as the boys head basketball coach, also noted that we are searching for a girls head coach as the current coach has stepped down to take position as the MIT assistant coach.   Lisa noted that we will discuss concessions/gear sales at the middle school at a future meeting depending on gym situation

Nauset Cards:  Lisa reported that sales were robust at the two Blitz weekends - sold $25,000 plus (including some donations), still awaiting four teams turning in their cards, two teams did not participate (unified track - coach on maternity leave, and wrestling).  Heather Wilson indicated her son is on the wrestling team and she will work to get them more involved with the Boosters and selling Nauset cards, possibly also agreed to be team parent, Laura to discuss with her.  Lisa reported that Cottage Street has not paid for their sponsorship - RHonda will follow up

Turf Update: Kevin reported that we have a few new sponsors as well as a few that are still deciding what level they want (gold, silver, bronze);  He also thanked Scott for assisting with the hanging of gold signs; Lisa still to approach shop class about potential “Friends of Boosters” placards;

Membership Update:  Lisa reminded board members to renew their memberships; Savannah is sending out cards ordered online; Lisa noted that she sold five at homecoming.  We currently have 27 members; Noted that we should plug membership and our sponsors on social media where we can. 

Gear Update:  Lisa reported that gear inventory is very low, sales were brisk during Homecoming - attributed in part to use of new gear shed.  Shed is all set up, electricity all installed;  Cheryl is placing orders for more gear, no update on slides yet.  We also discussed signage for Jack’s Shack.  Lisa presented her design idea and is having Savannah work on a mock up so that we can decide next meeting; Lisa will also speak with shop class about making sign; further discussion about using the new “N” to cover the Warrior on the concession stand. 

Concession Stand:  Lisa thanked Kevin and friends for painting the picnic benches; noted that we purchased a new microwave ($160) to replace the one that is failing in the concession stand; Reported that KC is having trouble getting teams to commit to working at the stand at the soccer tournament this coming weekend; The Easleys are running the grill all three days.  Laura confirmed football team participation, and Lisa believes cross country is also committed.  Need to reach out to boys soccer, girls lacrosse and boys golf; Lisa also reported that Chris Easley may be coming to board to seek approval to get electrical service in the old shed so that we can have a fridge and freezer for Boosters use, Lisa noted concern about rodent issue that would need to be addressed.  

Scoreboard Update:  John reported that the message board should be installed in time for the 10/28 football game

Next Meeting Date:  November 7, 2022 at 6pm via zoom

 

Monthly Business Meeting

Monday, September 6, 2022

Held via Zoom

 

Attendance:  Directors:   Lisa Still, Melanie O’Keefe, Mara Archer, Laura Handville, Scott Yelle, Rhonda Sandison, Kevin Lowey, Melanie White, Deb Martin, John Mattson,  Members:  Debbie & Chris Martin,  Kristy Normann, Geoff Sanders, Natalia Weiner 

Financials:  Lisa presented the financial reports and they were unanimously approved, Lisa updated on scholarships; discussed request from Michele Pavlu for exercise bikes for the training room/athlete rehab, some discussion that funds donated for training room should be used, decided that Boosters would pick up entire cost; Scott moved and Melanie seconded purchase of 2 bikes, unanimously approved, Scott indicated he would pick them up to save on shipping; bank account updated so that Lisa and Mara are signatories, Lisa, Chris Easley, KC Meyers have debit cards

Athletic Director Update:  John reported that fall season is underway, good turnout at fall athlete meeting; the school renovation and limited parking are challenging, already working on winter schedules; gym should be available until January, then the middle school will be utilized for basketball, other logistics still being worked out; discussed the renewal of HUDL, subscription costs have increased, total will be $6,000 split up by season, gold or silver level based upon how much used; Melanie O moved and Kevin seconded to pay renewal costs, unanimously approved.

Nauset Cards:  Cards have been received - 1800 discount cards, 50 black, 100 gold; Blitz weekends are coming up, Laura prepared spreadsheet, John reaching out to coaches, selling at 12 locations total; Natalia asked if girl’s hockey could sell at Truro Treasure Weekend; Tickets sold during Blitz - $20 to Boosters, sales afterwards $10 team/$10 Boosters; Boy’s Hockey will need cards to sell at golf tourney (10/20)

Turf Update: Kevin reported that we have several new sponsors and that all old (non renewed) signs have been taken down, has indicated he can hang new silver and bronze signs as school staff is busy, but he needs help with the gold signs; turf committee has also decided to start a “Friends of the Booster Club” category for $250 with signs on placards placed around the field;

Membership Update:  Lisa reminded board members to renew their memberships; cards will be sent out in the next week or so; a list of members will be given to the Gate in the event members haven’t received card before football game 

Gear Update:  Lisa reported that slides have been ordered; 40 pairs were pre-ordered, we ordered 250, delivery in 4-6 weeks (hopefully by end of September); still looking for new ideas - seat cushions? Blankets? Flags? Gear Shed is installed, just waiting for electrical estimate for outlets inside, lights, discussed removal of partition between two spaces, getting shelves for gear; Talked about “Jack’s Shack” signage; Lisa to spark with shop class about possibility of constructing sign; also use new “N” to cover the Warrior on the concession stand. 

Concession Stand:  Discussed demand for use of the concession stand by other groups, confusion about permission is granted; Melanie O to create use form so that we can have better controls in place - responsible parties, schedules, etc. ” ; also need to identify team parents:

X-Country:  Geoff Volleyball: Mara, Scott
Boys Hockey: Natalia Boys Basketball: Melanie O
Boys Golf: Debbie
Girls Hockey: Kristy

Scoreboard Update:  Scoreboard is installed and functioning, the message board will ship 9/16 and be installed by end of September, discussion about pricing for announcements tabled to next meeting; Kevin noted that he painted the supports black

Fundraising:  5K COmmittee: Mara, Kevin, Melanie W., Cheryl S. Moira Nobili; Car Wash date changed to June 4th (graduation is June 11, Fathers Day is June 18); Debbie agreed to contact John McCarthy about having Black & Gold event at Pelham sometime in spring

Next Meeting Date:  October 3, 2022 via zoom


Monthly Business Meeting

Monday, August 8, 2022 

Held via Zoom

 

Attendance:  Directors:  Lisa Still, Melanie O’Keefe, Mara Archer, Laura Handville, Kevin Lowey, Rhonda Sandison, Faith Rushnak, John Mattson,  Members:  Debbie & Chris Martin, Melanie White,  Kristy Normann, Cheryl Silvernail

Financials:  Lisa presented the financial reports and they were unanimously approved, discussed the Bohannon Scholarships, status of Izzy Nobili (previously requested to defer for one year), follow up on uncashed checks, approved Emilia Bois request to defer to fall 2023; discussed modifications to award letter to detail guidelines for deferral, cashing scholarship checks timely or losing them

Athletic Director Update:  John reported that fall season is gearing up, football starts 8/19, remainder start 8/21; coaches meetings are next week, preseason athletic meeting is 8/25

Nauset Cards:  2022-23 cards have been sent out to printer; Blitz weekends will be 9/17-18 and 9/24-25;  discussed focusing on higher traffic spots this year (Stop & Shop, Shaws, Ferretti’s, Friends, Hole in One, Red Barn, Superette, Ace); homecoming is 10/1

Turf Update: Discussed potential “Friends of Boosters” ladder sign ($250) for those that can’t commit to bigger amounts; discussed possible signage in gym (post renovation), currently not even a concession area in the stands.

Membership Update:  Savannah Still (new intern for John and Boosters) will keep track of memberships and send out cards; reminder that board members must be current Boosters members and to update contact information online; discussed need to follow up with Charles Moore Arena on membership benefit to avoid confusion 

Gear Update:  Lisa circulated mockup of Nauset slides, discussed pricing and pre-order; discussed new items - flags, Gear Shed is almost ready, Laura contacting electrician, need some portable shelving, perhaps motion sensor exterior lighting

Concession Stand:  Need to confirm with the Easleys that we are set for volunteers, 1st games are football (9/16) and girls soccer (9/6)

Scoreboard Update:  Ship date was supposed to be 8/4, delayed but should be up by beginning of season

Fundraising:  Agreed that we should delay 5K to spring, need to establish committee to decide on route, chec, with Seashore; Car wash - 6/11/2023 (weekend after graduation), Black & Gold - need to establish a committee.

Next Meeting Date:  September 6, 2022 via zoom

 


ANNUAL  MEETING OF MEMBERS
Monday, June 13, 2022 

Held on the turf at NHRS

Attendance:  Directors:  Lisa Still, Melanie O’Keefe, Kevin Lowey,, Laura Handville, Faith Rushnak.  Members:  Brendan Brickley, Kristy Normann, Zach Wells, Connor Brickley, Al Cutts, Cheryl Silvernail, Natalia Weiner, Mara Archer

 Lisa Still opened the meeting by welcoming all members to the annual meeting.  Melanie O’Keefe confirmed a quorum was present.  

 Elections:  The first order of business was to elect directors and officers for the 2022-2023 year.  The slate was as follows:

 President:  Lisa Still

Vice President:  Laura Handville

Treasurer: Mara Archer

Secretary:  Melanie O’Keefe

Members at Large:  Kevin Lowey, Faith Rushnak, Scott Yelle, Rhonda Sandison, Paul BOhannon, Melanie White

 A motion was made to accept the slate as presented, was seconded, and was unanimously approved by the members.

 Following the election, Lisa then spoke to the members that were present to highlight what the Boosters do, our fundraisers, and what we have done and plan to do with the funds that raised.  She also responded to some questions posed by the members and advised that we are receptive to any fundraising ideas as we are trying to come up with new ones.  Some suggestions were a Halloween haunted house and an obstacle course/field day on the turf.  

There was no other business voted on at the meeting.


MONTHLY BUSINESS MEETING
Monday, May 9, 2022 

Held via Zoom

Attendance:  Directors:  Lisa Still, Melanie O’Keefe, Scott Yelle, Kevin Lowey, Rhonda Sandison, Laura Handville, Faith Rushnak, Paul Bohannon, John Mattson, John Terrio.  Members:  Debbie Martin, Melanie White

Meeting Minutes: Scott moved to approve the March meeting minutes, Lisa seconded, all approved 

Financial Reports:  Lisa reported on the financial statements, noting the following: 

  1. Created separate category for Scholarship account
  2. Uncashed scholarship checks - three of them uncashed, Lisa to reach out
  3. Several others remain uncashed - Amy Roberts, Butlers - 
  4. Boys Hockey - three checks for asst coaches, asked for W-9s, still pending, Debbie Martin to follow up
  5. Paypal money pending to move over

Melanie moved to approve the minutes, Kevin second, approved unanimously

 Nauset Cards: Scott/Rhonda:  Rhonda to send out via email, follow up on laggers; New sponsors: Furies Cleaning Service, Kitchen Cafe; agreed to discount 2021-2022 cards to $10 on website.

 Turf Update:  Kevin, Scott - New Sponsor: Towboat; Renewals: Cape Cod Aquatics, Coastal Engineering, Beach Chair?; Renewal Letter to be sent out - provide 10% discount if paid by June 30th.

Shed Update:  No update on shed; still need electrician; lacrosse ball went through window, boarded up, school repairing; will it be done for Memorial Day?  If not, need to revisit repair job due to protruding screws inside stand; maybe in future years, shop class could build some shelves? 

Athletic Director Update:  In middle of spring season; going well, post season towards end of month; senior athlete night May 22nd at Brewster Baptist; spring awards night June 16th - outside on turf if possible; do we want to do food?  School renovation starting July 1st - cleaning out as gym will be closed, need to get input from Chris Easley as to what we could do? Do we want to? Would need volunteers - Scott, Melanie & Laura could potentially volunteer. 

Membership Update: 84 members

 Gear Update: Lisa and Cheryl working on behind the scenes; planning a gear sale;

 Memorial Day Tournament: all three days, need volunteers for this as well., need info on schedule, etc. to determine what we are doing; John M texted Keith Clark - 9-6 on Sat, 10-6 Sun and 10-3 On Monday

 Bohannon Scholarship:  John shared that the committee met last week and selected recipients, determined amounts; earlier made some changes to matrix, we all reviewed them; Melanie to do letters for 5/22 night; should publicize winners on website, Facebook, press release

 Shed/Scoreboard:  we made the 50% deposit or scoreboard; Melanie to prepare promissory note for anonymous donor - $30,000, interest free for 6 months, 3% interest annually until repaid. Turf renewals may mean note isn’t necessary

 Carwash:  5/22 from 9-3 - need three shifts - 10-12 kids/shift, Kevin, Lisa, Laura, Melanie, John T. Melanie (Brian White); Scott to get soap/sponges, signs to shed; ran out of dry towels last year, maybe blowers?  Kevin offered his dryer at the office; Rhonda is getting more towels than last year as well; Laura to get donations of water, snacks, Get “big yellow guy” from Moira Nobili as well as pop up tent (Laura to follow up);, Scott has one too. Lisa will get more signs; Suggested donation of $10 - get a Nauset card if you give $20; Melanie to advertise on FB (canva from last year); Hand out flyers at Stop & Shop?; ask volunteers to wear Nauset gear; need safety vests

 Annual Meeting:  Annual meeting of members will be held June 13th at 6pm.  In person on turf field; we will send notice to members of the officers/board up for election.  Scott made a motion to permit officers to serve a third consecutive term due to a lack of other candidates.; Lisa and Melanie have agreed to serve for an additional term; Kevin spoke about the idea of having a president elect to transition into the role.  John seconded.  Unanimously approved

 Officers to be Elected: President:  Lisa; VP - Laura, Secretary - Melanie; Treasurer - Mara Archer; Directors to be elected: Scott, Kevin, Paul, Faith, Melanie White, Rhonda 

 Lisa noted that Alicia has resigned and that John T is stepping down, 

 
MONTHLY BUSINESS MEETING
Monday, April 4, 2022 

Held via Zoom

Attendance:  Board Members - Lisa, Melanie, Scott, Rhonda, Kevin, Faith, Laura; Members-Matthew McCleary, John Mattson, Debbie Martin, Alison Joy, Kristy Norman

Meeting Minutes: Scott moved to approve the March meeting minutes, Rhonda seconded, all approved 

Financial Reports:  Lisa reported on the financial statements.  Balance sheet for teams balances are current as of 3/31, minor expenses coming up in June for senior night, spring awards

Athletic Director Update:  John reported that winter season finished up and winter awards night went well – in person for the first time.  Spring season preseason meetings, also in person, most teams have started playing, weather will hopefully improve and get warmer. Senior athlete night is 5/22 in person at Brewster Baptist. 

Tennis Team Request:  We have great courts but weather has been challenging due to the rainy weather.  Potential for court time at Willy’s – 3 courts for 1 ½ hours ($150).  Looking to provide six sessions ($900)  for them.  School can’t provide, Scott noted that we should seek the teams involvement with future Nauset card sales. Both teams sold cards last fall (at Whisk), total of 40 cards. Matt McCleery (tennis parent rep) spoke about difficulties with the rainy spring and the frequent rainouts.  Matt asked if team members/parents have contributed in the past, answer was yes but we try not to burden parents. School did pay for a couple of practices this spring.  Boosters did provide tennis ball serving machine 6 years ago or more, haven’t asked for anything else. Matt agreed to muster the teams to volunteer for Memorial Day tourney or car wash.  Kevin moved, Melanie seconded, unanimously approved.

Nauset Cards:  Need to start getting commitments for next year’s cards.  End of May, start of June we send existing sponsors renewals.  Start discounting current years to $10 in May, give out at car wash like we did last year.

Turf Update: Cape Cod Beach Chair new sponsor – level undecided.  Kevin is returning signs of those who haven’t renewed, trying to get them to renew.  Kevin suggested sending email to all members and turf sponsors letting them know about next month’s meeting.

Membership Update:  We have 84 members (although Lisa double-checking because there are a few that may not be current). Lisa to provide John with list of senior parents

Gear:  We will have sale in May; having difficulties with supply chain, vendors requiring bigger minimum orders; Scott also may have a contact, he will reach out about sweatshirt order.  We did sell some gear at basketball games but sales are slow.

Concession Stand:  Memorial Day tournament coming up. 

Old Business:

            Shed:  we got updated estimate;  Pine Harbor can do everything but electric; school is okay with relocating shed as discussed previously.  Need to get central office approval prior to start, all workers need to be CORI checked.  Lisa moved to approve new gear shed, Rhonda second, all approved.

            Scoreboard: approx. $53,000 cost.  One option is for us to pay out of free cash, second option is to finance with Daktronic; third option is private party (anonymous) who will loan Boosters $30,000 interest free for 6 months, thereafter 3% annually until paid back. Discussion about options.  Rhonda makes a motion to accept the private party loan - $30,000, 6 months no interest, 3% annually thereafter and otherwise on terms and conditions mutually agreed upon between the parties, Scott seconded. Old scoreboard stored until we figure out how to repurpose. Laura asked about not relocating, Lisa summarized issues as to why. Can’t put anything on the reverse side.  Everyone approved.

Fundraising: 5K next fall, Mara not at meeting; Car wash on 5/22. No reason to change it Senior Night isn’t until 6pm.  Have it 9-3? Get email out to coaches seeking volunteers. Update donation letter.

Bohannon Scholarship:   John reported that the scholarship committee met last week.  We received 16 applications.  Committee will review them and then meet back afterwards to make final decisions. Lisa noted that the $1375 LSL donation will be added to this year’s $8,000 plus extra $625 to round up to $10,000.  Some discussion about where $8,000 amount initially came from.  Lisa moved, Scott second, all approved.

Annual Meeting:  June 6th  Have meeting in –person, maybe at school library

Next board meeting will be May 9th by Zoom; exec board April 26th at 6:15

Adjourn at 7:28

 

MONTHLY BUSINESS MEETING
Monday, March 7, 2022 

Held via Zoom

Attendance: Board Members: Lisa Still-President, Laura Handville-Vice President, Melanie O’Keefe-Secretary, Kevin Lowey, John Terrio, Scott Yelle, Rhonda Sandison, Dawn O’Neil, John Mattson

Members:  Debbie Martin, Mara Archer, Melanie White

 Meeting Minutes: Melanie asked for feedback on the proposed minutes from February’s meeting.  Kevin moved to approve meeting minutes for December, January and February, John T. seconded, unanimously approved. 

 Financial Reports:  Lisa presented the financial reports.  Melanie moved to accept them, Rhonda seconded, unanimously approved.

 Athletic Director UpdateJohn reported that we had a successful winter season, both hockey teams made the post season tournament, as did the boy’s basketball team, and both the swim and track teams had members qualify and compete in division and state championships. Spring season starts March 21st and winter awards night is March 10th.  Senior athlete night will be May 22nd in person at the Brewster Baptist Church.

Nauset Card Update:  We will need to focus on next year’s Nauset cards in May/June.  Furies Cleaning Service and The Kitchen Cafe have both expressed interest; 

Turf Update:  Kevin reported that all signs are up and that letters went out about early-renewal and also to those whose signs are up but haven’t renewed.  Noted we will need to determine where gold sign sponsors will go with the scoreboard changes.  If anyone has potential sponsor names send them to Kevin

Membership Update: Lisa reports that we now have 82 members, due in part to Bohannon scholarship deadline

Gear Update: Lisa reported that there was nothing to report.

Concession Stand: Concessions went well during basketball. Kathy/KC doing a great job.

Fundraising:  We spoke about the 5K race - agreed it would a fall event and the car wash in May, which we will discuss at April’s meeting

Scoreboard:  We discussed the various options with the scoreboard.  It seems that replacing the existing scoreboard in its current location makes the most sense financially as relocating it would incur significant additional expense due to the need to provide electricity, potentially underground irrigation, etc.  The other location would also be in the glare of the sun.  Discussed if leaving scoreboard, maybe we shift the location of the new shed to the other side.  General consensus is that this option makes sense.  If keeping the scoreboard in the same place need to make sure it is high enough so that the message board isn’t blocked.  Suggested we put sign on the back “Home of the Warriors”, shamrocks for Jack Donahue, etc.    An anonymous party has offered to finance the scoreboard purchase in the short term so that we can get the shed/scoreboard done for spring. 

Bohannon Scholarship:  Lisa noted that the scholarship committee would be meeting in April.  Members are Melanie, Faith, Rhonda, Audrey and Paul, Sean Fleming.  Anyone else interested should reach out to John M..

 

Monday, February 8, 2022

Held via Zoom

Attendance: Board Members: Lisa Still-President, Laura Handville-Vice President, Melanie O’Keefe-Secretary, Kevin Lowey, John Terrio, Faith Rushnak

Members:  Debbie Martin, Mara Archer, Kristy Normann

 Lisa opened the meeting noting that we are having difficulty getting a quorum to attend our meetings, making it difficult to move any plans forward.  She also noted that Amy Lucy has tendered her resignation.

 Meeting Minutes: Melanie asked for feedback on the proposed minutes from January’s meeting.  As there was not a quorum of directors, approval of both December and January minutes was delayed until next meeting.

 Financial Report: Lisa reported that she is still working on cleaning up quickbooks so that she can transition them to Mara when she becomes treasurer.  We did not approve any financials due to a lack of quorum.

 Athletic Director UpdateDue to a family emergency, John was not present to report on the winter season.

Nauset Card Update:  Lisa reported that cards are still being sold here and there.  The cheerleaders sold about 60 cards and gave half the proceeds to the Boosters, using the balance to buy uniforms.

Turf Update:  Kevin noted that several new turf signs have been hung.  And that he is going to hang them going forward rather than having school do it as they are too understaffed.  Kevin also indicated that he intends to draft a letter to everyone who hasn’t renewed and give them a reason (fundraise for new scoreboard perhaps)

Membership Update: Lisa reports that we have 79 members.

Gear Update: Lisa reported that gear sales have been sluggish.  John T. suggested that we stock some larger size sweatshirts as he believes there would be a demand for them.

Concession Stand: Concessions have been going well at basketball games. KC Myers and Chris Easley have done a good job with it.  We’ve raised $600-$800.

Lisa reported that Mike Moore has completed the repairs to the concession stand and shed, closing up mice holes, etc.  He discovered that the steps had to be taken off and the underlying supports replaced, closed up a squirrel hole in the storage shed, also repaired counter on the concession stand so that it is no longer loose.  

Lisa also shared estimate for new shed received from Pine Harbor.  Kevin spoke about relocating scoreboard in conjunction with the replacement of the storage shed.  He also noted that there is no way to remove the Indian head from the current shed in one piece, will either leave it or cover it.  Kevin detailed the new estimate for the shed includes placement on a concrete slab, interior wall, awning, etc.  Pine Harbor will do it for $10,000 (Discount of $4600), and we will repurpose other sheds.  Kevin planned to ask John M. to see if he could get some pictures of Nantucket’s shed for ideas.  With respect to scoreboard, we have potential person to do the new installation and removal of old for free, maybe find a new use for old scoreboard. 

Lisa shared two quotes for scoreboards that John M had obtained - two different sizes.  Talked about need to get quotes from other vendors but difficulty in doing so as no one wants to travel to the Cape.  Also discussed possibly naming scoreboard for Jack Donahue, having running electronic banner that could be used to announce other games, birthdays, etc.  Likely need to relocate the gold sponsor (Gibson Sotheby’s) on the current sign.  

Lisa moved to approve the installation of the new shed by Pine Harbor, John seconded,   seven in favor (including Scott Y. by text)

Fundraising:  Lisa reported that she had not yet reached out to John McCarthy about perhaps having the Booster Black & Gold event at the Pelham House, also maybe Truro Vineyards; She will still do that - for an outdoor event.  We also discussed a possible 5K road race for the fall.  Lisa was going to reach out to Stacy VEndetti (CC running club) and Mara expressed a willingness to chair the event.  John T was also going to get info from DY rec on their race.  It was agreed that we should do the car wash again.  Lisa will ask Michelle if we can use Nauset Marine location again.  Thinking we target 5/22 as the date, maybe try to get alumni involved.

Bohannon Scholarship:  Lisa noted that the scholarship committee would be meeting in April.  Anyone interested should reach out to John M..

New Business:  Some discussion about other items that teams may “want” (versus “need”), want to support all teams not just turf and basketball.  Other teams don’t ask for much, if anything.  Some discussion about track and the shotput field/discuss cage that need improvement; Also Deb Martin asked about who updates Facebook posts and Lisa intended to add her as an additional administrator so that she could also post on the page.

 

 

MONTHLY BUSINESS MEETING
Monday, January 11, 2022 

Held via Zoom

Attendance: Board Members: Lisa Still-President, Laura Handville-Vice President, Melanie O’Keefe-Secretary, Rhonda Sandison, Kevin Lowey, Amy Lucy,  and John Mattson

Members:  Chris and Debbie Martin, Mara Archer

 

Lisa opened the meeting by reminding all members to provide current contact info to Melanie

 

Meeting Minutes:

Melanie asked for feedback on the proposed minutes from December’s meeting.  As there was not a quorum of directors, approval was delayed to next meeting.

 

Financial Report:

 

Lisa reported that she was having issued with getting the financials finalized and indicated she would circulate to the board later.  We have approx. $90,000 in our account, and another $30,000 in team accounts; 

Athletic Director Update:

John reported that the winter season is well under way.  There have been some challenges with Covid and the surge, and many games have had to be rescheduled.  However all teams are playing a full schedule, and it seems more normal than last year as there are no spectator limits, just a mask requirement. 

John and Lisa shared a request from the girls hockey team for some signage for the Charles Moore arena.  There is currently no signage for the Furies.  Chris Martin shared that he had recently purchased similar signage for the boys hockey team at his own expense.  Cost of the signage is approx. $400 pursuant to an estimate.  Kevin moved that we purchase the signs for the girls and reimburse Chris for the boys, Amy seconded it.  All directors present (Lisa, Laura, Melanie, Amy, Kevin and Rhonda) approved.  Scott Yelle and John Terrio approved by phone.  It was suggested that John let the other schools (CCT and Monomoy) know that we bought the signage to support the team.

Nauset Card Update:  Lisa reported that cards are still being sold here and there.  We have about 250 cards left if anyone needs more.

Turf Update:  Lisa reported three new sponsorships - one renewal (Angel Foods) and two new (Roderick’s Payroll and Julien Cardiovascular PC).  Kevin noted that we have updated our policy so that sponsorship is based upon actual years rather than the academic year.

Membership Update:  We currently have 78 members.  Lisa reported that we had a bump in memberships due to the new benefit of admission into Charles Moore arena.  Lisa explained that CMA originally agreed to allow two admissions but subsequently changed their position, allowing only one.  We posted a clarification on social media etc.  We did not receive any complaints from those that purchased cards for this benefit.

Gear Update: Lisa reported that gear sales have been steady.  There has been no success in finding a new vendor for the slides, plan to postpone until sometime in the fall if we can find a better option.

Concession Stand: Concessions have been going well at basketball games. KC Myers and Chris Easley have done a good job with it.

Lisa provided an estimate from Mike Moore for some repairs to the concession stand and shed that he is going to undertake.  Hoping that he doesn’t “Open a can of worms” and find more substantial damage that requires repair.  Kevin reported that Pine Harbor indicated that they can repair the existing sheds and provide us with a new one on a concrete slab that could be utilized for gear/food storage.  The older shed(s) could be used for some other purpose by either the Boosters or the school. Approx. cost would be between $8-10k.  The new shed would require a building permit and permission from the school.  Kevin suggested that it would be nice to have a smaller project that we could get completed this year, rather than just building up cash to spend on a larger project.  Lisa thought it would be nice to have a new shed to utilize specifically for gear storage and sales; It was agreed that Kevin would work on getting an estimate for the work and John would talk to the school so that we could discuss further at our next meeting.  Kevin also shared that he had obtained a quote for a new “N” banner to hang on the concession stand in lieu of the Native American logo (Approx $400); we will discuss at next meeting when we have a quorum.  Lisa indicated that she would still like to auction off the existing sign.

Fundraising::  Lisa reported that she had not yet reached out to John McCarthy about perhaps having the Booster Black & Gold event at the Pelham House, also maybe Truro Vineyards; She will still do that - for an outdoor event.  Also discussed the possible 5K road race and golf tournament - both which would be good ideas that we can discuss further.

Jack Donahue:  Lisa reported that subsequent to our last meeting she learned that the school is trying to get away from “death” memorials.  In lieu of a bench we will come up with something else, perhaps we could have a memorial road race or golf tournament. 

Bohannon Scholarship:  Lisa announced that LaTanzi Spaulding & Landreth made a $1350 contribution specifically for the scholarship fund and noted that it would soon be time to get a committee together for this year.  Typically applications are due early April and then reviewed by the committee which includes Paul and Audrey Bohannon, John M, Asst VP and 3-4 board members.  Lisa asked to let her know if interested in serving on the committee.

New Treasurer/Nominating Committee:  Lisa announced that Mara Archer has agreed to be treasurer.  Lisa will be working with her to get up to speed so that she can take over in June.  Lisa also noted that we need more members of the board.  We will get together a nominating committee so if anyone has any suggestions let Lisa know.

Gold Cards:  Laura brought up the fact that she has seen many parents paying admission to games and spoke with a few who were unaware of the benefits that a gold card provides.  We discussed publicizing this benefit and perhaps selling cards and limited gear at basketball games.  Melanie said she would share on social media.  Discussed setting up table at next home games.  Laura agreed to man the table at the next boys game, Rhonda might be able to do the next girls game. 

Laura also shared the baseball hats that the middle school baseball coach has ordered that have a Jack Donahue memorial patch on them.  Laura to find out where he ordered the hats.  Melanie suggested that perhaps we could come up with a gear item that we could sell with a similar logo.

 

MONTHLY BUSINESS MEETING
Monday, December, 6, 2021  

Held via Zoom

Attendance: Board Members: Lisa Still-President, Laura Handville-Vice President, Melanie O’Keefe-Secretary, Rhonda Sandison, Kevin Lowey, Amy Lucy, Alicia Couture,  and John Mattson

Members:  Melanie White, Chris and Debbie Martin, Mara Archer

 

Lisa opened the meeting by reminding all members to provide current contact info to Melanie

 

Meeting Minutes:

Alicia moved to approve the November minutes, Seconded by Amy and they were unanimously approved.

 

Financial Report:

Lisa reported on the financial statements, noting that they were up to date; Kevin noted that it was nice to see a health balance sheet; Lisa credited the teams for their efforts in selling Nauset cards; Lisa also reported that we have several candidates for the treasurer position and she hopes to fill it at the next meeting and also reported that we had received a donation specifically to be utilized for the training department; Lisa will set it up like a team account; Alicia moved to approve the minutes and Melanie seconded, unanimously approved; 

 

Athletic Director Update:

John reported that the winter season had just begun the week after the Thanksgiving break and that the winter parent meeting had occurred last week; competitions were scheduled to begin this week; all athletes, coaches, spectators are required to wear masks; there are no spectator limits like last year and all teams are playing a full schedule; concession stand can also be open;  John also noted that the fall sports night was going to be this week on Wednesday.  It is in person but by team rather than all teams being together to keep numbers down; Lisa asked that someone cover the football portion so that she could attend field hockey for her daughter and Rhonda volunteered.

 

Nauset Card Update:  Lisa reported that we have about 250 cards left; Amy spoke with Ken Taber about cards, he indicated he would let us know if he wanted any more cards to sell, Lisa noted that she donated some to Brewster Chamber; Laura reported that CC5 had responded that they aren’t interested in purchasing any for their employees.

 

Turf Update:  Kevin gave update on sponsorships, noted that Seamen’s Bank has renewed their gold sponsorship and The Family School is a new Bronze sponsor.  Planning on sending a letter to sponsors that hadn’t renewed about returning their signs.  Chris suggested that we emphasize to potential sponsors how many people attend events at the field; Kevin is doing an I-Movie; also a mention of paying someone a commission to sell sponsorships.

 

Membership Update:  We currently have 55 members.  Lisa reported that there is a new benefit for Gold Members, with Charles Moore Arena admission; Girls’ Hockey potentially selling at first home game, Lisa noted she thought a board member should be present, Rhonda volunteered to do this as well; Lisa moved, Rhonda seconded and the board approved providing the hockey team with $10 for each gold membership sold

 

Gear Update: Lisa reported that gear sales were going well; also reported that we hit a snag with the new athletic slides we were researching, being that shipping costs are extremely high (from China), Lisa is researching alternative suppliers in the US

 

Concession Stand: Dawn gave update; KC Myers and Chris Easley are coordinating the concession stand for the winter season - varsity basketball games and wrestling matches; looking for volunteers

 

Lisa reported that she had met with Mike Moore about the repairs that are needed to the concession stand, noted that there is more than meets the eye.  He is fixing hole in the shed and the seal on the doors for starters.  Kevin reported that he had spoken with Jamie McGrath from Pine Harbor.  A 10x16 shed with cement bottom, weather tight would be $8-10,000 (indicated he would give us a deal), it could be a possible interim step until we can address bigger issues with the stand. Kevin also asked about the logo on the shed and it being taken down and replaced with an “N”.  John M to speak with woodshop about whether they could take it down and Kevin would get quote on new sign. There was some discussion about taking the sign down and auctioning it off

 

Fundraising:  Lisa reported that she would reach out to John McCarthy about perhaps having the Booster Black & Gold event at the Pelham House, also maybe Truro Vineyards; Kevin suggested spring golf tournament with hole sponsors; John M indicated he would still like to see a new scoreboard, lighting to complete the Turf field improvements

 

Jack Donahue:  We received $1350 in donations in Jack’s memory; Kevin proposed a memorial bench, he was going to research and talk to Paul Bohannon; question was raised about district policy on “memorial” items; Rhonda to check on district policy

 

Next Meeting: Monday, January 10th at 6pm.  It will still be a zoom meeting

 

MONTHLY BUSINESS MEETING
Monday, November 8, 2021 

Held via Zoom

Attendance: Board Members: Lisa Still-President, Laura Handville-Vice President, Melanie O’Keefe-Secretary, Rhonda Sandison, Kevin Lowey, Amy Lucy, John Terrio, Alicia Couture, Dawn O’Neill, and John Mattson

Members:  Chris and Debbie Martin (Boys Golf), Rheanna Hastings, Kristy Normann (Girl’s Hockey)

 

Lisa opened the meeting by acknowledging Jack Donahue’s death and the donations that the Boosters have received ($1050) as a result of his family asking contributions to be made, Melanie will send out thank yous; she also talked about the recent article in the newspaper about the Boosters and the need for volunteers; Lisa also asked all members to provide current contact info to Melanie

 

Meeting Minutes: Kevin moved to approve both the September and October minutes, Seconded by John T, and they were unanimously approved.

 

Financial Report: Lisa reported on the financial statements, noting that they don’t include deposits for November or Paypal (since September); we currently have about $7,000 which is a good running balance resulting from many turf sponsorships and Nauset card sales; she also reported that we are now up and running with quickbooks which will make it easier going forward; 

Lisa also noted that we need to ratify certain expenses:  HUDL renewal $3399, training for two coaches $150 and quickbooks online $25/month, half price for first 3 months; autopaid monthly; John T moved, Melanie second, everyone approved; Also ratified purchase of varsity letters/pins approx. $1,473.75 for entire year; Melanie moved, Kevin second, everyone approved

A discussion followed about what we might want to focus our fundraising efforts on, if there was a particular goal that we want to fundraise for.  John T asked about plans for school renovations and impact on athletic fields as we wouldn’t want to invest in items that might be adversely impacted;  – John M. indicated that there wouldn’t be any impact on athletics fields, etc.; area btw visiting bleachers and tennis courts – possibly parking; no impact on concession stand (likely longer term goal of boosters to make improvements to it); Chris Martin proposed that we reach out to all coaches for a wants/needs list – training, equipment, gear; John M. typically makes the request to coaches; sometimes they respond, sometimes they don’t; it was suggested that we send email to all coaches reminding about need to appt team parents, ask for needs; John M. indicated that the next bigger asks from him would be for the additional lighting and a new scoreboard to complete the turf field project, with a long term ask of a second turf field; 

Lisa also reported that the budget is being worked on and will hopefully be available for discussion at the next meeting; she also noted that we have several people interested in treasurer position and that she is hoping to get someone longer term; as the position is vacant, the board can fill the position, likely at the December meeting;

 

Athletic Director Update: John reported that the fall season is wrapping up, tournament play, fall season successful, golf team competed at states; girls field hockey and soccer qualified for tournaments, both lost in OT; boy’s soccer won first round, hosting Scituate this Wednesday; football playing CCT this Saturday and then we host DY on Thanksgiving; girl’s cheerleading won Div 2 competition this past weekend; awards night 12/8,  split into groups rather than one big event, winter sports starts in 3 weeks, new girls ice hockey coach;

 

John also reported that the golf team competed at New England golf championship – overnight competition 3 weeks ago, qualified for states 2 weeks ago, further expenses, hotel rooms, etc. Last week Jack Martin played in New England championships; a lot of out of pocket expenses paid by parents, do a lot of their own fundraising (couldn’t have tournament this year due to pandemic), golf coach asked for us to contribute to this expense; $800 for hotels; Rhonda raised issue of taking care of only one athlete; Kevin noted precedent for prior situations with swimmers, wrestlers; John T made motion to reimburse for the two rooms at Mohegan Sun, seconded by Laura; everyone approved subject to receiving receipts

 

John also noted that Steve Swiniarski, a long time Math teacher, who retired a few years ago, and attends almost every event, sideline, scorer, had been dealing with both parents being ill, his mom just passed away; John asked Boosters to send flowers; Kevin suggested sending some gear with the flowers, 

 

Nauset Card Update:  Lisa reported that we did very well selling over Blitz weekends - $18K; ran out of cards, had to order more; many teams still selling cards on their own, we have about 300 left; Amy asked about cards, she will check with Ken Taber about cards – he may still have money from last year, find out if he needs more cards to sell at  Hole In One

 

Turf Update:  Kevin gave update on sponsorships; asked about timing on signage as fall season is pretty much over, Lisa suggested using anniversary date so that if a sponsorship is purchased in November, it will run through the next November; still seeking assistance reaching out to potential sponsors; discussion about how best to coordinate getting signs up.  Laura noted that it would be better for signs to be pre-drilled with holes for easy hanging.

 

Gear Update: Lisa reported that new hats and new fleeces with new “N” design, camo; gear coming in, completely out of sweatshirts; Cheryl not at meeting; Discussed new item - athletic slides – black with new N design; discussed pre-ordering 100 pairs which is the minimum order (cost approx. $15/sell for $25), pricing goes down to $8/pair if we  order 500; this item is anticipated to be a popular item; Kevin offered to store them and we agreed to order 500 pairs

 

Concession Stand: Dawn gave update; discussed the need for more volunteers to run the stand - ideal to have at least two to run the inside and two to run the grill; KC Myers and Chris’s wife, Kathy have been volunteering inside; Grilling (2x) – Chris Easley, need another; Chris and Debby Martin agreed to help out for Thanksgiving football game; 

 

Need for maintenance/repairs to the concession stand was also discussed - need some work done; mice infestation; holes to the outside that need to be sealed; shed also has a big hole; unless things are stored in plastic they will be ruined; Chris Martin suggested we come up with a list and reach out for help.  Mike Moore (Daddy’s To-Do List) – has agreed to undertake some of the work

 

Next Meeting: Monday, December 6th at 6pm Location TBD

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MONTHLY BUSINESS MEETING  
Monday, October 4, 2021  

Held at the NRHS Library

Attendance: Board Members: Lisa Still-President, Laura Handville-Vice President, Melanie O’Keefe-Secretary, Scott Yelle, John Terrio (by phone), Chris Easley, and John Mattson

Members:  Melanie White (Boys Basketball) Kate Remmey, Erin Bates (Girls Field Hockey), Natalia Weiner (Girls Lacrosse), Chris Martin (Boys Golf), Amy Kennard (Girls Soccer), Wendy Frazier (Girls Field Hockey)

 

Meeting was more informational to familiarize new members with Boosters as we did not have a quorum

 

Financial Report:

Lisa reported the following:

  • Need quickbooks online so that we can maintain our records (currently resident on Michelle’s computer), $25/month, 30 day free trial,
  • As we don’t yet have a budget yet, all checks need to be ratified/approved – concession stand, liability insurance;
  • Still need treasurer – suggest retired banker, John will put word out to parents
  • Our projected amounts were much higher than what we actually brought in due to fundraising limitations.  Need to work on budget for this year to come up with amounts (committee heads to review and provide input)
  • We have sold about 28 gold memberships and 2 black memberships:  
  • Nauset Cards:  we projected $30,000 in sales and we are already ahead after Blitz weekends
  • Explained that following Blitz weekends, teams split sales with Boosters, circulating cards to teams as requested, Volleyball sold the most ($6,000)
  •  Discussion about how team accounts are funded – their own fundraising, approval by school required, each team has their own school account, can use our account with funds from Nauset card sales, donation

Athletic Director Update:

  • John reported that we are halfway through season; teams are competitive, golf team has already clinched spot in playoffs; tough transition back to full time school; athletics are helping in a positive way; he mentioned that we need to approve/pay bill for letters, pins etc. for this school year.
  • John also reported that the school is undertaking the needed repairs to the snack shack bathrooms and they should be completed within the next week or so

Gear Update:

  • Lisa reported that Cheryl Silvernail (not present at meeting) has been speaking with both Talking Threads and Cape Cod Embroidery about new gear options; Lisa is working on a new camo logo; we are also looking at Nauset slides, there is a minimum order of 100 so we need to take pre-orders; want to get inventory stocked up so that we can promote for the holidays

Turf Update: 

  • Scott reported that the turf committee continues to work on seeking new sponsors, getting contracts/payments back from existing sponsors;  He will update the list and recirculate it, asks people to sign up to approach potential sponsors

Miscellaneous:

  • Lisa noted that Lower Cape TV has approached us about getting video done to promote boosters, athletics, etc.
  • Concession stand is back up and running and open at most home games on the turf field; Dawn always needs volunteers; open this weekend for a soccer tournament
  • Brainstormed potential fundraising locations - possibly Truro Vineyards, Pelham House, get away from Ocean Edge, need something fresh
  • Melanie reported that Bayside Realty approached us about a sale campaign promoting donations to the Boosters; will follow up with them to provide us with marketing materials for us to consider promoting on Facebook

Next Meeting: Monday, November 1st at 6pm Location TBD

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MONTHLY BUSINESS MEETING
Monday, September 13, 2021  

NRHS Turf Field Picnic Tables

Attendance: Lisa Still-President, Laura Handville-Vice President, Melanie O’Keefe-Secretary,

Alicia Couture, Rhonda Sandison, Scott Yelle, Melanie White, Moira Archer, Chris Easley, Debbie Martin, Cheryl Silvernail and John Mattson

 

Election of Officers

  • Scott made a motion to accept the proposed slate of officers and directors, Alicia seconded and the following were elected unanimously:
    • President:  Lisa Still
    • Vice President:  Laura Handville
    • Secretary:  Melanie O’Keefe
    • Members at Large:  Jen Heamer, Faith Rushnak, Rhonda Sandison, Kevin Lowey, Dawn O’Neill, Scott Yelle, Amy Lucy, John Terrio, Alicia Couture, Paul Bohannon, Michelle Yeutter

Volunteer Signups - Dawn explained to the members in attendance the need for concession stand volunteers, system for getting team signups, team representatives, volunteer hours, signup sheets were passed around; Nauset card sales and the upcoming blitz weekends were also detailed, as well as gear sales

 

Meeting Minutes - August 2021
Alicia made a motion to accept the August 2021 Minutes without discussion, Second: Lisa
Motion Adopted - Unanimously


Financial Report

  • Lisa presented the updated financials to the members, particularly the adverse impact the pandemic has had on our fundraising efforts; explained how the teams utilize the boosters for their fundraising purposes as we hold their funds for them 
  • Alicia moved to approve the financials, Melanie seconded, approved unanimously

Athletic Director Update

  • John reported that the fall season was well underway, games have started, overall participation is down (except volleyball which fielded three teams), football has been most adversely impacted, Fall 2 season negatively impacted 
  • John explained HUDL and what it is used for  (filming games, used to break down plays etc.); renewal for the year is $3399, Lisa made a motion to pay renewal, Alicia seconded and it was approved unanimously
  •  John also updated the members that the volleyball net system that the board purchased for the volleyball team was originally delayed for 12 weeks but was delivered last week; school ended up contributing $2000, team contributed $459 from their team account and we paid for the balance.

Nauset Cards

  • Rhonda reported that Nauset cards are in, blitz sales are the next two weekends and student athletes will be selling cards at various businesses, Scott will be selling at Friday’s football game, need for volunteers for other games; Melanie to post on social media

Gear Update

  • Lisa reported that we still need ideas for new gear items; Cheryl Silvernail has agreed to help out; considering bundling items to get rid of old stuff, clearance sales; ordering winter hats, hoodies, slides, some discussion about approaching coaches to coordinate gear items that they may want for teams;

 

Snack Shack - there was a brief discussion at the end of the meeting about the longer term repairs needed for the snack snack, bathroom floors, doors, possibly reach out to local contractors to make donations of time/materials


Next Meeting: Monday, October 4th a5 6pm NRHS library 


MONTHLY BUSINESS MEETING
Monday, August 9, 2021  

Due to Covid - held via Zoom

Attendance: Lisa Still-President, Michele Yeutter-Treasurer, Melanie O’Keefe-Secretary, Laura Handville, Alicia Couture, Rhonda Sandison, Kevin Lowey and John Mattson

 

Meeting Minutes - July 2021
Rhonda made a motion to accept the July 2021 Minutes without discussion, Second: Lisa
Motion Adopted - Unanimously


Financial Report

  • Michelle presented the updated financials, noted that some scholarship checks had been issued but we are awaiting word on several others; Kevin made a motion to accept the financials, Alicia seconded, and motion passed unanimously 
  • Tax Returns - Lisa reported that she reached out to George Malloy to see if he would match the quote received from DePaola Begg; he made a proposal but did not match; Melanie made a motion to engage DePaola Begg, Lisa seconded, and motion passed unanimously; Melanie agreed to reach out to them and send signed engagement letter and financials

Athletic Director Update

  • John reported that the fall season was to start pre-season soon - football next week and other sports the following week; still awaiting guidance from the state on masks
  • Fall parent meeting scheduled for August 26th on the turf at 6pm; Coaches meeting scheduled for August 18th at 4pm; We discussed that each team needed to have a team representative (parent, coach, player) attend Boosters meetings
  • Concession stand is also still pending due to Covid but we hope to be open this year
  • John presented a proposal concerning the purchase of a new volleyball net system; there are three teams - freshmen, JV and varsity (approx. 45 athletes)  and the backup net is very old and challenging to get set up properly; The cost of the system is $4690 and John has asked that the Boosters front the purchase as it is needed for the fall season so the team has no time to fundraise; he approached the school as well who indicated there was no money in the budget to assist; there was discussion about the cost and our limited available funds, and the team undertaking fundraising so that it could reimburse the Boosters for some of the cost; Lisa made a motion to purchase the system, subject to the team raising half and subject to John obtaining two additional quotes; Alicia seconded and the motion passed unanimously; John was also going to go back to school to seek contribution.

Nauset Cards

  • Rhonda reported that all card sponsors (except Guapos) have committed to the cards again; Scott is working on getting a mockup to the printer

Turf Update

  • Contracts have gone out and volunteers are needed to reach out to potential sponsors
  • There was some discussion about Signorama vs Vaughan’s, sponsors can utilize either; 
  • Kevin was to schedule a committee meeting

Membership Update

  • Lisa reported that Alicia has agreed to take over

Gear Update

  • Lisa reported that we still need ideas for new gear items and that she has made an inquiry about bucket hats and is ordering more items to expand available inventory, also speaking with Talking Threads about gear

Annual Meeting

  • Lisa made a motion to postpone annual meeting to September 13th, Melanie seconded; also noted that we are seeking a new treasurer as Michelle as stepped down (Big thank you to Michelle for all of her hard work!); Melanie will prepare a meeting notice to be circulated to all members in accordance with bylaws; motion passed without discussion

Next Meeting: Monday, September 13th at 6pm at the picnic tables near the turf field (weather permitting)

 

**********

 

MONTHLY BUSINESS MEETING
Monday, July 12, 2021  

Due to Covid - held via Zoom

Attendance: Lisa Still-President, Michele Yeutter-Treasurer, Melanie O’Keefe-Secretary, Laura Handville, Amy Lucy, John Terrio, Alicia Couture, Scott Yelle, Rhonda Sandison and John Mattson, Melanie White, Cheryl ______________

 

Meeting Minutes - June 2021 
Alicia  made a motion to accept the June 2021 Minutes without discussion, Second: Scott
Motion Adopted - Unanimously

Financial Report

  • Michelle presented the updated financials, Lisa noted that all committees should review budgeted amounts for 2021-2022; Michelle noted that tennis has a negative team balance of $8.25; brief discussion about Pride Camp payments coming in through our account and if anyone pays more than $125, the balance goes to the Boosters
  • Melanie asked about an email received from Bill Johnson concerning payment for spring photos; Michelle was going to follow up. 
  • Brief discussion about tax return and proposal received from DePaolo Begg.  Michelle to reach out to George Malloy to see if he will match the competing quote;
  • Also discussed domain name, decided to wait to do anything
  • Financials unanimously accepted as presented.

Athletic Director Update

  • Spring season went well, almost normal; each team had their own awards night
  • Fall sports will begin the third week in August; preseason meeting will be August 26th, not sure whether we can have a cook out, meeting on turf field, John will discuss with Principal Elsasser and let us know;  he will also find out whether or not we can run concession stand this fall; Lisa will reach out to Eastham health dept concerning same;
  • Assuming we can run concession stand, we will need someone to take Mike Moore’s place, Dawn will run the inside, coordinate volunteers; Mike used to do buy food, setup, BJ’s run, etc; John will schedule teams at coaches meeting (8/18l

Nauset Cards

  • Rhonda reported that she has sent out contracts to everyone who has been on cards previously, Van Renseleers wants to sell cards; Melanie reported that Thompson’s can’t print the cards as they don’t have the capacity to print on the heavy stock we need; Scott to go back to Curley for quote, timing; Blitz is 3rd week of September so need cards by then

Gear Update

  • Lisa asked again for ideas for new gear items; John Terrio suggested bucket hats; 
  • Brief discussion about Paypal complaint over a $2 Nauset sticker

Membership 

  • Lisa reported that Amy is stepping back, we need a volunteer to take it over

Turf Update

  • Letters are going out to current sign holders; signs can be purchased online through website; Scott will recirculate list 
  • Discussed reaching out to others about being a “Friend of Boosters” on a ladder sign; decision to wait until after turf signs, secondary step 

Old Business

  • Car Wash - Lisa reported that we made $2700 on the car wash; Laura will send out thank yous to those that contributed supplies, etc.  

New Business

  • Lisa made a motion to postpone annual meeting to August as we didn’t provide notice to members, want to try to firm up officers, drum up more volunteers; Second: Melanie; Motion adopted without further discussion
  • Lisa reported that Izzy Nobili, a scholarship recipient, has notified us of her intent to defer college for one year; Lisa made a motion to approve deferral of her scholarship, Scott seconded, motion adopted unanimously
  • Brief discussion on volunteers, suggestion that each team have a representative serve on the Boosters to provide better communication, accountability, getting them more involved; to be discussed further

Next Meeting: Monday, August 2nd, location TBD

 

Meeting adjourned at 7:43

 

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MONTHLY BUSINESS MEETING
Monday, June 7, 2021  

Due to Covid - held via Zoom

Attendance: Lisa Still-President, Michele Yeutter-Treasurer, Melanie O’Keefe-Secretary, Kevin Lowey, Laura Handville, Amy Lucy, Alicia Couture, Scott Yelle, Rhonda Sandison and John Mattson

 

Annual Meeting - Lisa made a motion to postpone annual meeting to July as we didn’t provide notice to members, want to try to firm up officers, drum up more volunteers; Second: Amy; Motion adopted without further discussion

 

Meeting Minutes - May 2021
Scott  made a motion to accept the May 2021 Minutes without discussion, Second: Michelle
Motion Adopted - Unanimously


Financial Report

  • Michelle presented the updated financials, Lisa noted that she thought only being at a net loss of $4340 was good considering the unusual year we have had
  • Lisa also explained that the team balances are comprised of amounts attributed to them from Nauset card sales and funds that they have earned on their own (under our non-profit umbrella); Lisa also asked that all committees review budgeted amounts for 2021-2022
  • Financials unanimously accepted as presented.

Athletic Director Update

  • Spring season went well. State tournaments begin at the end of next week - all teams with a .500 record can opt in, and all Nauset teams with that record have opted in.
  • No masks for players or spectators
  • Spring Awards - not sure how or when will be done but expecting they will be outside by individual teams
  • Senior Athlete Night held June 3rd, virtual event
  • John explained that he needs to order blank varsity certificates, prior vendor has retired.  He has pricing info from Thompsons Printing (Staples was higher); Melanie agreed to contact them about pricing, getting a better deal.  Scott suggested talking to them about Nauset cards for next year as well

Gear Update

  • Lisa reported that May promo has helped increase sales; June clearance event coming soon; Will be posting on social media and home page; 

Old Business

  • Turf Update - letters went out to existing and potential sponsors; letters and list of recipients in google drive; prior to next meeting we should all review and see who we could follow up with
  • Car Wash - Scheduled for Sunday, June 13th at Nauset Marine; John M. was following up with coaches/athletes on volunteering; Lisa reconfirmed with everyone on their times
  • Nauset Cards - committee to meet and discuss plan of attack for reaching out to current/new sponsors

New Business

Lisa raised question about domain name renewal - do we want nausetboosters.org.  Scott was to reach out to a contact for opinion

  • Next Meeting: Monday, July 12th - 6pm IN PERSON at Kevin Lowey’s office

Meeting adjourned at 7:01

 

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MONTHLY BUSINESS MEETING 
Monday, May 3, 2021  

Due to Covid - held via Zoom

Attendance: Lisa Still-President, Michele Yeutter-Treasurer, Melanie O’Keefe-Secretary, Faith Rushnak, Kevin Lowey, Laura Handville, Amy Lucy, Alicia Couture, Scott Yelle, John Terrio, Rhonda Sandison and John Mattson

 

Meeting Minutes - April 2021
John T.  made a motion to accept the April 2021 Minutes without discussion, Second: Scott
Motion Adopted - Unanimously


Financial Report

  • Michelle presented the updated financials, question was raised as to how funds being held for the benefit of sports the school no longer offers (gymnastics)
  • Lisa moved to transfer these funds to the general account, Second:  Michelle, Motion adopted unanimously
  • Kevin moved to accept the April 2021 financials, Second: John T., Motion adopted - unanimously

Athletic Director Update

  •  Fall 2 season wrapped up and Spring season has started, only sport not offered this year was wrestling as it was deemed unsafe, unified track combined with track
  • John pleased at how robust athletics were this year, many other districts not fielding teams and/or not offering JV programs 
  • Number of athletes participating in spring sports is down, likely due to late start and seasons ending after graduation
  • Fall 2 awards night next week split into two parts
  • Senior Athlete Night tentatively scheduled for June 3rd, virtual event
  • The wifi system was installed at the press box, noted a $500 unanimous donation, school funded wiring

Nauset Card Update

  • Pam was not in attendance but advised Lisa in advance that as of today, we had sold 3 in April

Gear Sales

  • Lisa reported that gear sales have continued to be slow; planning to offer promos in May (10% off Promo Code SPRING10) and June (25% off Promo Code INVENT25); Will be posting on social media and home page; 
  • Lisa asked for suggestions as to new gear items as our current inventory is getting stale

Old Business

  • Bohannon Scholarship - committee met and 13 scholarships will be awarded; discussed considering revamping the scholarship criteria going forward to be more objective; Kevin asked about the annual amount of scholarships, tied to the amount we earn, possibly consider a special solicitation seeking funds for scholarship fund
  • Annual Meeting - is next month, Lisa indicated she assumed everyone was staying but to let her know privately if that was not the case; Ariel previously resigned as VP but wants to stay on board, Paul Bohannon is taking a step back from board due to health reasons, Laura agreed to serve as vice president, Amy taking on membership duties
  • Turf Update - discussion about sending letters to existing and potential turf sponsors, Michelle prepared updated contracts; list of potential sponsors circulated, once letters go out we will need to follow up, list will be put on google docs so we can identify 

Car Wash

  • Scheduled for Sunday, May 30th (rain date May 31st) at Nauset Marine
  • Need to solicit teams/coaches for volunteers - John M. to reach out to coaches;
  • Discussed whether or not we need police detail, John T. will reach out to PD to let them know of our plans
  • Discussed where volunteers can park, suggested Stop & SHop lot, concerns over crossing the busy street
  • Need for buckets, sponges, brushes, Scott to reach out to Ace, Napa, also Shaws and Stop and Shop
  • Laura will follow up signage
  • Lisa shared and thanked Michelle donated the cost of the extra insurance rider we obtained for the car washNew Business
  • Lisa wants to make a Boosters video
  • Next Meeting: Monday, June 7 - 6pm via Zoom

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MONTHLY BUSINESS MEETING
Monday, April 5, 2021  

Due to Covid - held via Zoom

Attendance: Lisa Still-President, Michele Yeutter-Treasurer, Melanie O’Keefe-Secretary, Faith Rushnak, Kevin Lowey, Laura Handville, Alicia Couture, Scott Yelle, John Terrio, Rhonda Sandison and John Mattson

Meeting Minutes - March 2021
Alicia made a motion to accept the January 2021 Minutes without discussion, Second: Kevin; Motion Adopted - Unanimously

Financial Report

  • Michelle presented the updated financials, very little activity in March, some memberships sold doe to scholarship deadline

  • Melanie moved to accept the March 2021 financials, Second: Lisa; Motion adopted - unanimously

Athletic Director Update

  •  Fall 2 season started last week of February and we hosted first football game; 

  • Spring season will start April

  • Discussion about updating the record board for track/swimming; decision made to hold off as records will likely change again and our funds are low

  • John raised the fact that the pressbox does not have a wifi connection, making it difficult to livestream games; for $650 investment in equipment this could be accomplished; brought to principal but he indicated no funds in budget; due to budgetary constraints Scott proposed we hold off; John Terrio has some contacts; propose if we can get a donation approaching school again to split the cost (as they would use it for graduation); agreed that we would see whether or not we can find funding outside of our budget

  • Also discussed signage/sponsors as he has been approached by several people with interest in supporting the athletic program

  • Discussed another mask order for spring athletes.  John indicated we may need some but a lot of athletes already have them from prior seasons;  Lisa moved to authorize John to order up to 100 additional masks (not to exceed $600), seconded by John Terrio, approved with Scotto voting against.  

  • John also noted that attendance at games still limited to home fans only, more flexibility in permitting siblings and guests of players (with prior guest list)

Nauset Card Update

  • Pam was not in attendance but advised Lisa in advance that as of today, we had sold 1 Nauset card, 1 gold membership and 5 black memberships. $415 total received in March; John M. provided with membership lists for scholarship purposes.

Gear Sales

  • Lisa reported that gear sales have been minimal; although picking up because of sales at football games; Lisa noted we need volunteers to sell at April 17th game; 

  • Discussion about “official” Nauset gear - there is a link on the Nauset Sports website to spiritwear that isn’t Nauset gear;  It is part of the website deal that the link is there but John will try to figure out how to emphasize purchases at the Gear store.

Turf Update

  • Lisa reported that she and Michelle has been trying to locate contracts for our turf signs so that we can solicit for next year; Faith was going to review and try to help figure out the current list of turf sign sponsors; Kevin was to coordinate meeting to figure out the plan for soliciting for new sponsors

Fundraising

  • Fundraising - ideas from last meeting were virtual wine tasting, virtual road race/5K/walk, 3 on 3 basketball; donor wall/signs/bricks and/or a coin drive

  • The board brainstormed for more ideas - Polar Plunge (Scott), Boat raffle (Michelle), Facebook birthdays, Carwash, Cornhole Tourney, “Dolphin Dash” - 5K with sponsors, next spring maybe (John Terrio)

  • Discussed Car Wash - proposed May 30th at Nauset Marine (Michelle to find out if we can do it there), backup could be middle school (Rhonda to check), Michelle will also check on insurance; Would need all teams to help out throughout the day

New Business

  • Lisa mentioned that our next annual meeting is to be held June 7th - officers/directors should be elected/reelected; asked for confirmation that current officers want to continue; also mentioned that Laura Handville interested in open VP position

Next Meeting: Monday, May 3 - 6pm via Zoom

************************************

MONTHLY BUSINESS MEETING 
Monday, March 1, 2021  

Due to Covid - held via Zoom

Attendance: Lisa Still-President, Michele Yeutter-Treasurer, Melanie O’Keefe-Secretary, Jen Heamer, Faith Rushnak, Kevin Lowey,  Paul Bohannon, Amy Lucy, Laura Handville, Alicia Couture, Avery Burns and John Mattson

 

Intern - Avery Burns

Lisa introduced our new intern, Avery, to the board.  Avery is helping 2-3 times per week, working to assist the booster with engaging younger audience, students, etc; taking over Instagram posts, assisting with marketing, signage etc.

Meeting Minutes - February 2021
Faith made a motion to accept the January 2021 Minutes without discussion, Second: Kevin
Motion Adopted - Unanimously


Financial Report

  • Michelle presented the updated financials, without discussion 
  • Kevin moved to accept the January and February 2021 financials, Second: Jen

Motion adopted - unanimously


Athletic Director Update

  • John reported that the winter season continued to go well and ended the last week of February with league tournaments.  All teams had a good season and John was happy that everything went so smoothly
  •  Fall 2 season started last week of February as well with practices.
  • John is hoping to have winter awards be in person, by team, staggered times in several locations so that each team can have a good wrap up of the season.  He is still discussing with Principal Elsasser.  Tentatively to be held March 17th.
  • John also shared that he was approached by Audio Associates (who installed our new sound system outside) about possibly updating/improving our sound system in the gym; he allowed us to borrow equipment for the basketball season and has offered to install new equipment at a discount; we discussed that due to our inability to fundraise and the uncertainty of what will be happening with the gym if the high school renovations are approved; Paul suggested seeing if we could rent equipment for the winter season next year.  John was to follow up with Audio Associates and explain our thinking

Nauset Card Update

  • Pam was not in attendance but advised Lisa in advance that as of today, we had sold 1 Nauset card, 5 gold memberships and 2 black memberships.  Likely due to John’s email reminder to senior athletes about the Bohannon scholarship requirements.

Gear Sales

  • Lisa reported that gear sales have been minimal; shared a new item - a Pure Vida bracelet.  She purchased 50 and donated them to NWBC;  
  • We will be able to sell gear out of the concession stand during home games

Old Business

  • Turf billing - Lisa and Michelle to review past minutes to determine what if anything was decided last year about billing for turf signs due to the pandemic
  • 2021 Bohannon Scholarship - applications due April 1st; John explained that applications are available from him and through guidance; we discussed ensuring that it was also linked to the Boosters website.  Scholarship committee members are Faith, Lisa, Paul and Audrey, Rhonda, John and vice principal (?)
  • Accountant recommendations - deferred to future meeting
  • Membership/Nauset Cards - Lisa discussed splitting into committees; Amy will head up membership, with help from Avery; We will plan to establish a committee for Nauset card sales, etc. at a future meeting 

New Business

  • Thank you Notes - Lisa noted that we need to send thank yous to a few basket contributors and McGrath(?); Michelle to coordinate with Lisa to send them
  • Fundraising - we had a brainstorming session to come up with new ideas for fundraising; Paul mentioned that he raised approx. $250 for the Boosters through a birthday Facebook fundraiser; other ideas - virtual wine tasting, virtual roadrace/5K/walk, basketball 3 on 3 event; donor wall/ladder signs/bricks; coin drive by team/season; coin spinner

Meeting Adjourned: 7:16 pm

Next Meeting: Monday, April 5, 2021 - 6pm via Zoom

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MONTHLY BUSINESS MEETING 
Monday, February 1, 2021  

Due to Covid - held via Zoom

Attendance: Lisa Still-President, Michele Yeutter-Treasurer, Melanie O’Keefe-Secretary, Jen Heamer, Rhonda Sandison, Faith Rushnak, Kevin Lowey, Dawn O’Neill, Amy Lucy, Laura Handville, Alicia Couture, and John Mattson

Meeting Minutes - January 2021
Rhonda made a motion to accept the January 2021 Minutes without discussion, Second: Jen
Motion Adopted - Unanimously


Financial Report

  • Michelle presented the updated financials, noting not much going on, our second half liability insurance was paid, along with some team expenses, all scholarships have been paid out for the year as well

Athletic Director Update

  • John reported that the winter season has been going well, with a few hiccups, teams have all been working hard.  There will be a league tournament the last week of February for varsity teams only
  • The Fall 2 season commences the last week of February as well - football, track, volleyball and cheering approved for play, although track will likely just be training as there are no venues open for competition
  • The winter awards and Fall 2 preseason meeting are still being figured out and will continue to be virtual.
  • Melanie asked about whether or not the school has enough masks to supply the Fall 2 athletes.  John thought so because a lot of athletes have them already.  Lisa made a motion to purchase 200 additional masks so long as pricing is similar to last purchase; Melanie seconded and the board approved unanimously

Nauset Card Update

  • Pam was not in attendance but had advised Lisa in advance that there were no further sales since the last meeting; Amy reported that she had followed up with Ken Taber and there continue to be sales at Fairway/Hole In One.  She planned to pick up funds and provide more cards.
  • There was a brief discussion of who is considered a boosters member, agreement that it is those who purchase black or gold memberships and not the Nauset cards

Gear Sales

  • Lisa reported that gear sales had tapered off since the holidays but there were still occasional purchases, discussed a February promotion, 

Old Business

  • Accountant recommendations - Lisa deferred any discussion about a new accountant to a future meeting.
  • Turf Billing - discussed what happened with turf billing for this year; no one recalled a specific discussion at a prior meeting about deferring billing due to covid (no spectators, etc);  Lisa made a motion to send out half-price bills for FY21-FY22; seconded by Michelle, everyone in favor (Kevin and Melanie abstained because they are sponsors)
  • Lisa also tabled discussion about committee assignments for a subsequent meeting

New Business

  • Fundraising - Lisa proposed a separate meeting to discuss fundraising for next year 
  • 2021 Bohannon Scholarship - The scholarship deadline for this year will be April 1st.  Discuss promoting on Facebook that applicants must be members 
  • Concession Stand - John confirmed we can sell gear at football and lacrosse games.  Still a limited audience due to attendance restrictions, there will be 3 football games - likely on Saturdays; Faith, Lisa and Laura planned to coordinate any sales

 

Meeting Adjourned: 7:01:pm

Next Meeting: Monday, March1, 2021 - 6pm via Zoom

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MONTHLY BUSINESS MEETING 
Monday, January 4, 2021  

Due to Covid - held via Zoom

Attendance: Lisa Still-President, Michele Yeutter-Treasurer, Melanie O’Keefe-Secretary, Pam Miller, Amy Lucy, Laura Handville, Alicia Couture, Kevin Lowey, John Terrio, Paul Bohannon, Rhonda Sandison, and John Mattson; Guest:  Kathleen Tringale

Nauset Renovation Project

The board welcomed Kathleen Tringale, as a member of the Nauset High School Renovation Project committee.  She presented an update on the project approval process and the issues that they are facing with funding, etc.  There will be a date in early spring for all towns to vote on the project by majority vote, which is a change due to the uncertainty of town meetings in light of Covid.  She asked for our help in getting the word out about the vote, supporting the project and trying to share accurate information as there is a lot of misinformation out there.  We discussed that we, as a group, cannot advocate for the project as it violates our bylaws and non-profit rules but that each of us, as individuals, can share information and write letters to the editor, etc.  Kevin agreed to coordinate a letter writing campaign.  Lisa recommended turning off comments on any social media posts to avoid the negativity, etc. 

 

Meeting Minutes - December 2020
Amy made a motion to accept the December 2020 Minutes without discussion, Second: Michelle
Motion Adopted - Unanimously


Financial Report

  • Michelle presented the updated financials and noted a couple of corrections from prior month, sought clarification that the Yetis are the only item in the store that benefit NRMS
  • She noted that we are awaiting invoice for the second half of our Liability insurance premium
  • We revisited the possibility of switching accountants to get costs down.  Melanie volunteered to reach out to DePaolo & Begg (who has previously provided us with some information about the level of audit, financials etc is needed).  It was decided we would discuss at a future board meeting
  • There was also a discussion concerning turf sponsorships as no letters were sent out this fall; Michelle was going to reach out to Faith to get some information as we need to plan for next year’s outreach

Motion to approve financial report by Alicia; Second: Paul
Motion Adopted - Unanimously

Athletic Director Update

  • Winter practices have started and hockey played its first game last weekend; currently Nauset is the only district in the league that is still able to practice due to Covid concerns and remote learning; Several games have been postponed/rescheduled for later in the season; season may run longer if necessary
  • The rules for home game attendance limit to 2 fans per Nauset player, signed up in advance, no admittance to away games; no spectators allowed for swimming (meets are virtual); 
  • Trying to stream as many hockey and basketball games as possible, seeking volunteers to video basketball games

 

Nauset Card Update

  • Pam updated on Nauset card sales, still slow but we brought in $1600 last month, $8050 total for year; she noted she is still unclear on what cards are floating around at vendors, with members, etc.  Amy said she would follow up with Ken Taber on Fairway sales
  • Various board members sold cards/gear at Shaws two weekends in December, although cold we sold a lot of gear and some cards

Gear Sales

  • As reported by Lisa, gear sales picked up quite a bit leading up to Christmas; Total sales for year at $4560
  • Melanie noted that although we had pushed sales with promotions on social media that not many purchasers actually took advantage of them

Other Business

  • Lisa led a discussion about the need to establish some committees and requested volunteers, preliminary members:
    • Strategic Planning - Kevin, John T
    • Turf - Kevin, John M
    • Membership - Amy
    • Gear - Lisa, Alicia?
    • Concessions - Dawn
    • Chambers (Eastham, Orleans, Brewster) -
    • Middle School Liasion-
  • Lisa asked that people let her know where they might want to serve,  Or she will choose for us

Meeting Adjourned: 7:31:pm

Next Meeting: Monday, February 1, 2021 - 6pm via Zoom

***********************************

MONTHLY BUSINESS MEETING 
Monday, December 7, 2020  

Due to Covid - held via Zoom

Attendance: Lisa Still-President, Michele Yeutter-Treasurer, Melanie O’Keefe-Secretary, Jen Heamer, Pam Miller, Dawn O’Neil,  Amy Lucy, Laura Handville, Scott Yelle, Alicia Couture, Kevin Lowey, John Terrio, and John Mattson

Meeting Minutes - November 2020
Scott Made a Motion to accept the November 2020 Minutes, Second: Kevin
Motion Adopted - Unanimously


Financial Report

  • Michelle presented the budget and discussed transition. 
  • Discussion about whereabouts of Paypal readers: Lisa has one, one is in the concession booth, third might be in locked drawer, Dawn to get keys from Mike Moore and will check
  • Liability insurance renewal invoice was just received, increased by $100
  • Concerns over the budget due to not having BTB&G, Nauset card sales down but due to auction we should be okay

Motion to approve financial report by Alicia; Second: Melanie
Motion Adopted - Unanimously

Athletic Director Update

  • Fall season went very well overall; there was a league tourney for each sport; Nauset hosted boys and girls soccer and field hockey; may continue league tourneys in future 
  • Guidance on winter sports was just issued - boys and girls ice hockey, boys and girls basketball and swimming will be happening in winter season (starting Dec.14); Track has been moved to Fall 2 with football, cheering and volleyball.  Wrestling has been moved to spring season
  • Fall virtual awards to be held 12/8; virtual winter preseason meeting scheduled for 12/10
  • Board ratified the prior virtual vote to purchase 200 two-ply face masks for the winter sports teams at $4.80 each (rather than the prior approved $4.10 which was for one-ply)

Motion to approve mask purchase by Lisa, second by Amy

Motion adopted unanimously

 

BTB&G Auction 

  • Jen updated on success of auction, platform/website were easy to use; cost was $300 (for the year) and we raised approx. $5400
  • Discussion about what went well/what didn’t, consensus that publicity was biggest issue, if we do another auction we need to figure out how to get more attention as social media was not sufficient; Overall feedback on the auction was positive
  • John Terrio thinks it will likely be Sept 2021 before live auction events will be happening again and is finding that many virtual events have been successful, recommends figuring out how to capitalize on big name alums (Meghan Trainor, Mike Devito); Kevin suggests we see what other districts are doing for fundraising

Nauset Card Update

  • Sales have been much slower than past years but we have sold a good number online.
  • 22 Gold; 10 Black
  • Pam indicated that she is not clear on how many discount cards are at businesses and in the hands of Booster Members for sale.  Asked that we let her know what we have, what we’ve sold and give her any funds by sending her emails.
  • There are still some at Hole in One, Melanie and Kevin’s Offices for sale as well as other Booster Members who are selling for us.
  • Discussed reminding at the winter sports meeting that you must be a member to be eligible for Bohannon scholarship
  • Laura is planning to sell cards at Shaws this coming weekend, looking for volunteers; Laura has also reached out to CC5 and suggested getting the message out to coaches that there are Nauset cards for sale as some (Coach Strunk) don’t seem to realize it.  John indicated he would email coaches.  

 

Gear Sales

  • As reported by Lisa, sales have picked up at the end of November, noted that Yeti purchases need to be allocated to middle school
  • Melanie has been promoting gear on social media.
  • Discussed holiday promotions - 10% off all gear purchases and a free mask with a gold membership purchase.  Lisa to add to website, Melanie to promote 
  • Scott offered his daughter up to assist with delivery of gear purchases

 

New Business

  • Lisa welcomed all members and thanked them for their support.  Stressed that we have a good size board but need to firm up the various committees as “Many hands make light work” ;  Need Turf, Nauset Cards (Scott), Membership, Gear (Alicia to work with Lisa); Concessions (to assist Dawn) and Planning

 

Close of Meeting: 7:31:pm

Next Meeting: Monday, January 4, 2021 - 6pm via Zoom

****************************

Monthly Meeting Minutes 
Monday, November 2, 2020
Virtual via Zoom due to Covid


Attendance: Jen Heamer-President, Rhonda Sandison-Vice President, Faith Rushnak-Treasurer, Pam Miller-Secretary, Dawn O’Neil, Lisa Still, Amy Lucy, Laura Handville, Melanie O’Keefe, Scott Yelle, Arielle Leonard, Alicia Couture, Kevin Lowey, and John Mattson

Meeting Minutes - October 2020
Scott Made a Motion to accept the October 2020 Minutes, Second: Rhonda
Motion Adopted - Unanimously


Financial Report

  • Faith presented the budget which is as expected doing ok. 
  • We are doing well at the moment but still have some Bohannon Scholarships that are outstanding, once we pay those our numbers will drop.
  • We will be paying a new photographer post season per John M.
  • We will be tight if the auction coming in November does not do well.
  • Paypal money from BTB&G which was being held for any reimbursement requests,  has been transferred over to the main account. 
  • John asks about rings and plaques for the indoor track team, 50% deposit was given, is there is still some left to pay for them? It is included in the financial report per Faith.
  • A successful basket auction and Nauset Card sales should help us recoup the money that we usually have.

Motion to approve financial report by Lisa; Second: Scott
Motion Adopted - Unanimously

Athletic Director Update

  • Fall season has been going well overall.
  • Good start and the kids, and everyone following guidelines well.
  • Teams are doing well. This is the final week of Fall 1.
  • End of next week should finalize up all teams. Teams are all excelling in top positions. No State Tournaments this year. 
  • We will do another Virtual Award Night for fall teams. We will need to plan to get items to fully remote athletes, through deliveries to homes, again.
  • Winter Season is pending what the state decides. John will keep the committee informed, as he learns more. He is hopeful, but he is a little worried that indoor sports will be at risk of canceling. He is hopeful. It is possible there will be a delay. 
  • Lisa asks about tournaments. John confirms that the guidelines will be the same. Home spectators only and strictly enforced. Pending what is dictated by Governor Baker these guidelines may be adjusted.
  • Kevin poses an idea to have a cardboard fan fundraiser, and will research what that costs and how we could do it to raise funds and boost morale.
  • Nauset Card Update
  • Sales have slowed since the first push, but we have sold a good number online.
  • 17 Gold; 8 Black; 56 Savings sold online.
  • There are Several Hundred out with businesses and Booster Members for sale.
  • Sales at the Athletic Fields are little to none.
  • There are still some at Hole in One, Melanie and Kevin’s Offices for sale as well as other Booster Members who are selling for us.
  • Money received on sales to date: $4,670; and is included in Financial Report.
  • We will continue to market those on social media.
  • Pam asked if anyone was part of the Alumni Page, Scott Yelle successfully joined and will assist with marketing for NWBC on there.

Gear Sales

  • As reported by Lisa, sales have been somewhat slow and not great.
  • Lots of requests for beverages, at the field sales location, but per state guidelines - we are unable.
  • We plan to sell at Wed and Thursday Tournaments, which are  pending a time. John will let Jen know by the end of the week.
  • Lisa has been taking the $10 S&H and using it to apply to supplies to deliver and gas if delivering in person. 
  • Lisa states we need to order some hats as they are popular and success PuraVida Bracelets as a fun new addition to the store.
  • Scott questions a Mother's Day Bundle.
  • Photos of Nauset masks are online.
  • There was a suggestion for a once a week shout out each piece of gear. Melanie and Lisa will work together on a marketing campaign. Possibly do a weekly promo, scheduled in advance. Spirit Sunday! Festive Friday! Warrior Wednesday! All great suggestions.
  • Please leave the Paypal reader in the booth and charged to use. If you need to charge, please do not take the block, it is for Lisa Stills portable Wifi.

BTB&G Auction Plans

  • Jen gives a demonstration of the Auctria Auction site.
  • She posed a question of whether we need to reach out to gift cards, to make sure they are all good still. Just a few are questionable. Jen will call to us to see if anyone can check on those.
  • Laura has cardboard with scratch tickets on them. Jen instructs her to take a photo and write an estimate of value if possible to make an educated guess. Rhonda will also do this for the one she has.
  • Scott asks to add purchase of signs and Nauset Cards onto the site. If they are there shopping, why not? A discussion was sparked about how appropriate it is to sell during this fundraiser.
  • The group wonders if we should auction off a turf sign for 1 year. The sign would be made at our cost. We would need to set a price.
  • Lisa poses auctioning all 3 levels and it was discussed. Faith will look up what it costs. We will start a minimum bid at the cost of the sign. Jen poses adding it through 2021.
  • What do we want to do as for the value of baskets. How should we set the minimum bids. John Terrio (who does this for work) helps with suggestions. Usually it is a percentage. $100 range - start at $50; anything $200-500 do 30-35% of recommended value; $1000 range you want to give room for back and forth bidding $250-300 range.
  • The Auctria purchase price is Free; $300; and $600. Jen poses the question to the board, what level we want to buy and presents to the group the pricelist. Jen poses that we purchase the $300 level, all agree. 10 users allowed behind the scenes. 
  • Last question is the dates of the event. Original dates 14-21 and she wonders if we should do Nov 21-28. John Terrio recommends the later dates to allow promotion and states (7 days is recommended). All agree.
  • There is an app, we need a QR Code for folks to sign in with. Jen has yet to find that on the site. It may be on the $300 level.
  • Laura asks if we need NRHS Approval, and the answer is no, the Boosters are able to run fundraisers without permission. John M is our liaison to the school and will communicate with them. 
  • Pam will work on marketing for the event, Melanie will push out via social media.

Board of Directors

  • Jen thanks each of the outgoing Board Members for their commitment to the NWBC and states she has 3 volunteers for 4 of the seats on the board.
  • The Change of Board Seats, by vote on Zoom Pole was Unanimous - Effective December 1st as follows
    President - Lisa Still
    Vice President - Arielle Leonard
    Secretary - Melanie O’Keefe
  • Treasurer - pending - Jen had one person email during this meeting with interest, there are several that folks have reached out to. This position will be decided with a meeting due to the sensitive nature of the position, by December 1. 
  • We need additional volunteers for: Gear and Concessions - ordering and organizing food
  • John Thanks all the incoming volunteers and each of the outgoing Board Members.
  • Lisa states that she wants to continue with delegating work and recruiting folks to take on positions. 
  • Jen reminds folks to buy their memberships, as per the NWBC ByLaws
  • Melanie will review ByLaws and let us know if there is anything else we need to do. 
  • Jen states we will have a transfer meeting between outgoing and incoming Board Members for a smooth transition and discussion of what we have been working on.

New Business

  • Each Year all Members should be voted in. Any new members, throughout the year, should be voted in as they join.
  • A motion by Kevin to accept all attendees at tonights meeting as members for the 2020-21 season. Second by John T. Approved - Unanimously
  • Welcome all new members

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Monthly Meeting Minutes
Monday, October 5, 2020
Virtual via Zoom due to Covid

Attendace: Jen Heamer, Rhonda Sandison, Faith Rushnak, Pam Miller, Paul Bohannon, Dawn O'Neil, Lisa Still, Amy Lucy, Laura Handville, Melanie O'Keefe, Kevin Lowey, John Terrio and John Mattson

Welcome

Meeting Minutes - Prior Month
Motion to approve September Meeting Minutes by Scott, Amy Second - Motion Adopted


Financial Update  - Faith Rushnak

  • Financials reviewed by Faith
  • Numbers continue to look good, but should we pay everything now, we would be very low on funds.
  • NWBC Website has been renewed
  • Some Bohannon Scholarship Monies are being paid out and there are a few more
  • Paypal Monies from BTB&G Tickets have been converted to membership, many have not responded, Faith will leave open and folks can continue to respond.
  • Motion to approve Financial Report by Lisa, Melanie Second - Motion Adopted

Athletic Director Update - John Mattson, AD

  • Games have started and teams are doing quite well.
  • No spectators at this time
  • Some discussion on possible times to have a Booster Member sell cards at games
  • John will check with administration to see if this will be allowed
  • Reminder of the short season and Fall II begins November 20

Nauset Card Update

  • All Cards are in hand and we are selling those
  • Melanie has taken over as Social Media person and needs access to Instagram, there was some problems with getting her access, Pam will continue to try to resolve
  • Pam shared the sales spreadsheet showing what is selling right now, and will attach to the email with minutes for Board Members to view.
  • Discussion of approaching businesses to sell cards for us and distribution to Board, a list will be attached to the email with the minutes for Board Members to view
  • Discussion of some incentives to increase sales, resulted in a decision to have November be our Promotions Month, including: Nauset Cards, Masks, Gear and Auction Items to push for sales to use during the holidays.
  • Jen, Faith and Scott to work on preparing for Basket Auction, Melanie will post on Social Media in November, Pam will get the detailed list of baskets to them, of what each basket contains. Melanie has scratch tickets from one team.

Gear Update

  • Masks donated to students by NWBC were shown by members who’s student athletes have them! They are well liked by the athletes and we will plan to sell them on the gear site. 
  • Discussion of promotions and S&H will be finalized at November Meeting

New Business

  • Welcome Arielle, who had to leave the meeting a little early.
  • Photographer Bill Johnson has been advised by his MDs not to film sports this year and there was a discussion of several folks who might be able to take on the job for this school year. John will follow up with some of the leads.

Close of Meeting: 7:05
Next Meeting: Monday, November 2, 2020 - 6pm via Zoom


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Monthly Meeting Minutes
Tuesday, September 8 - 6pm (changed day due to Labor Day)
Virtual via Zoom
Attendance: 
Jean Heamer, Faith Rushnak, Pam Miller, Kevin Lowey, Paul Bohannon, Dawn O'Neil, Lisa Still, Amy Lucy, Laura Handville, Melanie O'Keefe, and John Mattson, AD

Meeting Minutes: 
Motion to approve August Meeting Minutes by Faith, Scott Second - Motion Adopted

Fianancial Upate:
July/August Financials reviewed by Faith

  • Numbers continue to look good

  • Some Bohannon Scholarship Monies not claimed due to various Covid Situations, students choosing to forego a semester, etc. Faith will f/u with students, to get a better handle on what is happening in this unique environment/situation.
    Check your line item for budget purposes and let faith know by Mid-Sept if you have changes

  • Dawn asked if Faith had been in touch with Mike M re: Concession money, and Faith said no, Dawn offered to f/u with Mike as he is stepping down from the Board due to other commitments.

  • Motion to approve Financial Report by Lisa, Melanie Second - Motion Adopted

Athletic Director Report:

  • A task force in-state has been meeting regularly to give guidance to local schools. In addition the Cape League meets regularly, (almost daily) to discuss various changes and recommendations. 

  • As a result there will be changes and modifications across all sports to adhere to guidelines and do our best to bring sports to all seasons.
    4 Seasons vs 3
    Fall I: 9/21/20-11/20/20
    Fall II - 2/22-4/25
    Winter - 11/30-2/21/21
    Spring - 4/26-7/3/21 (similar to Fall when sports start before school opens, they will linger past school closing)

  • Due to Volleyball being an indoor sport, it was moved out some. Please note, that changes are likely to come as seasons start to ramp up, there are still some questions related to close contact (ie wrestling and indoor sports). 

  • Football will be allowed to start practice 3x/wk x 4/wks - 12 sessions; mostly for conditioning.

  • We will play a few local schools: DY, Falmouth, Sandwich, Bourne and maybe Monomoy. Fall tournaments are cancelled all together, there is a possibility of a league tournament but it will not be the same and will be modified.

  • Registration has just opened for Fall I and transportation logistics are still being discussed.

  • Athletes will be able to earn up for 4 Varsity Letters

  • John is aware that there are some student run clinics happening but it is unrelated to the school.

Nauset Card /Membership Update:

  • Cards pending arrival from Curley Direct, any day.
  • Discussion on sales for those. John states discussion with Principal Elsasser resulted in a decision that students can not sell publicly. The boosters will find alternate ways to sell.
  • Discussion about asking our sponsors to sell in businesses, after Ken T of Hole in One offered to sell in their locations. 
  • Pam to set up a spreadsheet for boosters to note who they approached re: selling and to share with the group to make notes.
  • Pam to email all who ordered in the past and post on social media pages
  • This group has decided that team sales will not happen and businesses are not to sell only for one team, we found this unfair as many teams are questionable and may have to make so many adjustments. For the 2020-21 seasons we will have all card sales evenly benefit all teams. Some incentives were discussed and tabled until we see how initial sales start ramping up.
  • Students will not be required to sell, but encouraged and if they choose to sell some, they will ask John, AD to issue. John will encourage coaches to assist with sales, but many are making changes and adjustments to their seasons and he is unsure how this idea will be received. If teams wish to sell, we will assign a booster to each town to be the point of contact. Paul offered to cover Eastham. No volunteers for Brewster, Wellfleet, Orleans at this time. Pam can easily cover if necessary.
  • Some discussion on parent volunteers selling at stores vs students, the group decided that parents have too much already on their plates with virtual learning, and more.
  • Gold Memberships will NOT include free varsity entrance for 2020-21 due to no spectators at sporting events until further notice. Incentives will be discussed in Oct


Gear Update:

  • Boosters Motion to order Nauset Masks for all athletes at 500 x $5 = $2500; mockup to be donated as a 1x by Scott Y at NE Sales; and Boosters will cover the cost. Masks will be given to athletes at no cost. 

New Business:

  • Letter for BTB&G Ticket refund or donation was compiled, reviewed and accepted by President & Treasurer will go out asap to all ticket holders and sponsors of BTB&G
  • Ariel Leonard has emailed Jen to request membership on the board, she has some experience on previous boards - was unable to join us tonight. We look forward to meeting her.
  • Basket Raffle was tabled to October Meeting due to time constraints at this meeting

Meeting Adjourned: 7:20pm
Next Meeting: Monday, October 5, 2020 - 6pm via Zoom


*************************************************
Monday, Aug 3, 2020

6pm Due to COVID-19 - Meeting Via Zoom
 

Attendance: Jen Heamer-President, Rhonda Sandison-Vice President, Pam Miller-Secretary, Scott Yelle, Lisa Still, Kevin Lowey, Melanie, Dawn O’Neil, John Mattson, Paul Bohannon 

Meeting Minutes July Meeting Minutes Approval, Motion to approve Scott, Melanie Second
 

Financial Update July Financials tabled for September Meeting - Faith Unavailable 

Nauset Card Update
Curley has mockup - Hopefully by August 14th Cards Available for September 1 Sales 3rd/4th weekend of Sept. Add a perk for the purchase. Possibly have sales of 1 hr with athlete(s) and a parent. (one family at a time) Possible having local realtors buy them or offer them to new homeowners Maybe advertise in Cape Cod Times and The Cape Codder (Matt Rice) for cards. Possibly send at just the hotspots and maybe at the businesses on the card. 

Athletic Director Update
Sports are delayed further into the season per John M. No information on whether spectators are allowed or not. Masks on sidelines, not during play. This would mean a shortened fall season. The dates right now are not clear. At this time, it appears the Winter Season is due to start on time. There are some discussions still happening. 

John hopes to update us as he learns more. It is possible we will have parents opt out, to have the student playing. He will send updates as they come in. 

Gear Update
Rhonda is going to find out if we have a mock up at the front office for masks, and look at ordering them. 

New Business
Online Auction: Discussion of hosting this after the Nauset Card Blitz at the end of Oct or early Nov. Nauset Cards may be added into sale with (ie. 100 available) at a fixed price. 

Pam to pull together letters(s) for Faith to review for the ticket refunds. Once letters are done, Lisa will talk with table sponsors and Kevin will talk with Cape Cod Five. 

Question from Kevin: Is running an afternoon clinic an option in substitution of sports? John states he has been talking to the Principal about the possibility of having an intramural program (if allowed). He has already spoken to his coaches about this possibility and they are on board. It just takes out the travel and interaction with other schools. 

Sept Agenda
Online Auction Nauset Card Update Athletic Director Update Discussion of letter for ticket refund 

Close of Meeting: 6:50pm 

September Mtg will possibly be on Tuesday Sept 8 due to the Labor Day Holiday. Will confirm with a calendar invite. 


***********************************************

 

Nauset Warrior Booster Club Monthly Meeting Minutes
Monday - July 7, 2020
Location: Virtual Zoom Call Due to COVID-10 - 6pm

Minutes Monday - July 7, 2020
Virtual Zoom Call Due to COVID-10 - 6pm 

Attendance: Jen Heamer-Pres, Rhonda Sandison-VP, Faith Rushnak-Treasurer, Pam Miller-Secty, Kevin Lowey, Scott Yelle, Lisa Still, Melanie O’Keefe, Amy Lucy, Paul Bohannon and John Mattson, AD 


Prior Meeting Minutes: 
Motion to approve May Minutes : Faith; Second: Amy - Motion Adopted 

Financial Update: 

  •  Faith presented Financial Statements 
  •  In good shape with $27.7 in bank as a few transactions have happened 
  •  Audit Update and discussion of price is in line with what they are charging. 
  •  Cost of Hudl System - John to update on this. 
  •  Thank you note came in from photographer for year end gift. Motion to approve Report: Pam Second: Jen - Financials Accepted. 

Gear: 

  • Lisa has been taking several orders online.
  • Lisa to work on shipping and will do $10 flat fee, as it is near impossible to determine the cost of each order under current circumstances. She will fix it on the website. 
  •  She entered the snack bar for items and there was a mouse problem. She temporarily fixed it, but we will need to address this. 
  •  Please mark delivered, if anyone fills an order 

Athletic Director Update: 

  •  Hopeful for a fall start, but making alternate plans with coaches if unable to start. 
  •  HUDL - due to the situation, they will charge for 3 consecutive seasons at last year's rates. John to check if they will credit us for Spring 2020 
  •  MIAA did not refund any schools due to their expenses 
  •  Likely no in person Aug Mtg for Fall Sports - plans in order for online meeting 

Fundraising

  •  At this time, NWBC is pending the re-schedule of the Boost the Black & Gold Event (formerly known as Evening for Champions) due to COVID-19 shutdowns in Winter 2020. It is not looking promising that we will hold this event. 
  •  Possible OnLine Auction of Team Baskets if event is not able to be held. Will check on cost effective options. 
  •  Nauset Card plan is going forward. Rhonda is working on this and we will work as a team to update and connect with card sponsors. Email to follow on contact information. We will offer cards only to sell, and stickers for sponsors to display on businesses (Pam to handle those). 
  •  Some discussion on how to sell those cards with students. Estimated 300+ students? Possible ideas for each student to have an allotted number to sell. Should Boosters keep 100% of sales, with an incentive of $10/card after incentive met? Will continue to discuss. To be discussed in a Nauset Card Specific Mtg in 2 weeks via Zoom. All welcome to attend. 
  •  Hall of Fame to be delayed, John will let the committee know. 

Other Business: 

  •  No new business at this time. 

Next Meeting Monday, Aug 3 - 6pm - Via Zoom 
******************
Monthly Meeting Nauset Warrior Booster Club
Monday - June 1, 2020
Location: Virtual Zoom Call Due to COVID-10 - 6pm
 

Attendance: Jen Heamer-Pres, Rhonda Sandison-VP, Faith Rushnak-Treasurer, Pam Miller-Secty, Kevin Lowey, Lisa Still, Melanie O’Keefe, Dawn O’Neil, Laura Handville, Amy Lucy and John Mattson, AD 

Prior Meeting Minutes: Motion to approve May Minutes : Faith; Second: Rhonda - Motion Adopted 

Announcement: John and Sarah Mattson have welcomed a baby girl on May 13th! Huge shout out to the new parents and a thank you from the bottom of our hearts for all you did for our Athletes! Sarah assisted John with packaging items for athletes and setting up the routes for the delivery crew! 

Financial Update: 

  •  Faith presented Financial Statements 
  •  In good shape with $27.5 in bank and a few outstanding payments still to make 
  •  Audit Update and discussion of price ($7K) 
  •  Scholarships Awarded ($8K) 
  •  Cost for Sr Athlete Awards & Gifts, Spring Awards 
  •  Photographer Gift $500 approved by committee for services provided to Nauset Sports and assistance with end of year photos. 
  •  Cost of Hudl System (used primarily by 10-12 teams) has changed and increased. Motion to approve Report: Jen Second: Lisa - Financials Accepted. 

Nauset Cards

  •  Discussion on whether it is appropriate during COVID-19 business recovery to market Nauset Cards (our largest fundraiser to kick off fall). 
  •  A decision is made to send letters, respectful of businesses, with option to participate for 2020-21. 
  •  Nauset Card sales will be simplified to card and letter only to buyers - No Stickers, No Magnets for buyers. This will significantly decrease cost. 
  •  Letter of Thank You and Supporter Stickers to Business Sponsors of NWBC 
  •  Discussion in August as to how we will sell cards in fall, depending on school opening, team play, etc. 

Fundraising

  •  At this time, NWBC is pending the re-schedule of the Boost the Black & Gold Event (formerly known as Evening for Champions) due to COVID-19 shutdowns in Winter 2020. 
  •  Ocean Edge is open to rescheduling with us, but must prioritize cancelled weddings and dates for NWBC are pending NRHS School Opening Plan 
  •  Possible OnLine Auction of Team Baskets if event is not able to be held. 
  •  Other Fundraising Ideas are discussed. 
  •  Ideas for Fundraising should be emailed to nwbcexecs@gmail.com prior to July meeting for discussion 
  •  Grants can be researched to cover some costs associated with necessary items such as Hudl. 

Other Business: 

  •  Discussion of possible internship opportunity to assist NWBC with social media, etc. Possible reach out to 4Cs for a college student? John already has several HS interns who assist him at the HS 
  •  It was decided that due to the COVID-19 Shutdown, we would continue with monthly meetings via Zoom, until further notice and without a summer break, as changes and developments are frequent. 

NWBC:pm 


******************
Nauset Warriors Booster Club Monthly Meeting

Monday - May 4, 2020
Location - Virtual via Zoom
 

Attendance: Jen Heamer, President, Rhonda Sandison, Vice President, Faith Rushnak, Treasurer, Pam Miller, Secretary, Kevin Lowey, Lisa Still, Paul Bohannon, Melanie O'Keefe, Mike Moore, Amy Lucy, Dawn O’Neil, Kevin Lowey, Laura Handville and John Mattson 

Prior Meeting Minutes: Motion to approve: Lisa; Second: Faith - Motion Adopted 

Financial Update: - Faith Rushnak presented Financial Statements - All is well 

  •  As discussed in April 2020, $1,500 moved over to PayPal to cover any refunds that may be requested, due to the postponed BTB&G Event. 
  •  2 Table Sponsor Checks have been cleared into the account 
  •  A donation was received via Paul Bohannon in memory of Mike Margotta and will be forwarded to Faith for deposit. 

March Financials: Motion to approve: Jen; Second: Pam - Motion Adopted April Financials: Will be forwarded under separate cover and voted on in June 

Boost The Black & Gold 

  •  John spoke to John McCarthy re: use of Pelham House for our BTB&G which has been rescheduled to the fall. John states he is currently working to reschedule various weddings and dates might be scarce. He will be able to accommodate mid-week but is unable to comment on weekends until he has the weddings rescheduled. 
  •  Jen will follow up with Ocean Edge to see where they are in terms of rescheduling and if they will be able to accommodate our event in the fall. 
  •  Some discussion regarding Fall 2020 is scheduled to be a Hall of Fame year. We have discussed the possibility of moving it to Spring 2021. 
  •  We have decided not to Poll the Community at this time. 

Bohannon Scholarships 2020 

  •  21 Applicants Applied this year. 1 was disqualified for non-member status. The committee decided on recipients and will award $8,000 at Sr Athlete Awards. 

Sports Update 

  •  Spring Sports has been cancelled due to state regulations related to closure of schools due to COVID-19 
  •  Spring Sports athletes who would have earned an award will get one. This will be determined by all students who registered for Spring Sports. 
  •  Athletes will receive their awards via a Nauset Parade (315 Houses) consisting of AD, AT, Coaches and this committee. John M will compile a map and schedule. Parade tentative for June 1,2,3 
  •  Senior Athletes will be honored with a virtual presentation which will air on May 28th via YouTube Premier - more information to follow from John, as it nears. The evening will include all awards normally offered to students, along with Bohannon Scholarships. All products have been ordered and will be picked up and packaged by John M. Athletes come from most towns on Cape Cod, with the bulk from Brewster. 
  •  Pam to post a Save The Date on Social Media 
  •  Pam to send Community Service Hours to the HS as per request from Dawn O’Neil. 

ByLaws: 

  •  Melanie who helped pen our ByLaws, did a review and determined that in light of the COVID-19 situation, the Board can vote to keep positions in place for an extended time, with a vote. All members agreed to this. 
  •  Lisa Still made a motion, The Executive Board positions to be extended through October 5, 2021 pending an annual meeting and voting of new people. Second by Amy, All approved. 

Other Business: 

  •  NWBC will honor Faith Rushnak on Sr Athlete Night. An advocate for Nauset Sports in and outside of this committee, she has worked diligently to bring out financials current, and to bring new ideas to the group. This committee thanks Faith for all she does for NWBC and our Athletes. John added that he gets compliments from the coaches on Faith’s style of management of funds and she is a pleasure to work with. 
  •  Discussion of Sign and Nauset Card Sponsors/Sales. It was decided by this committee, after a short discussion that this committee will not ask for sponsorships at this time due to COVID. We want to support our community businesses and help them recover, and that does not include ask for sponsorship. We will discuss again in the fall. 

Meeting adjourned @ 6:50:PM  

******************
Nauset Warrior Booster Club Meeting Minutes

Monday - April 6, 2020
Location - Virtual Zoom Meeting

Nauset Warrior Booster Club Meeting Minutes Monday - April 6, 2020 Virtual Mtg Via Zoom Due to COVID-19 — 6pm 

Attendance: Jen Heamer, Rhonda Sandison, Faith Rushnak, Pam Miller, Kevin Lowey, Amy Lucy, Dawn O’Neil (had to leave early), Melanie O’Keefe, Lisa Still and John Mattson 

February Meeting Minutes: Motion to approve: Faith; Jen Second: - Motion Adopted 

Discussion of Cancelled Events - BTB&G Ocean Edge - we have until end of year to reschedule. - Faith has the baskets at her home. - There were a few fees to cover the already purchased food. They will adjust some pricing with our 

reschedule to assist with putting event back on the books. - Nauset Hall Of Fame Year is this year., we would like to push out to every 3-5 yrs. it is up for 

discussion. - Considering a schedule in the fall for this year and going forward, and timing between fall/winter. - John McCarthy has offered use of the Pelham House Resort in E Dennis. - Discussion of scheduling on a Sunday again? It will depend on availability and space. - John will follow up with Pelham House on Pricing and Availability for 150-200 people. - He will not make any agreement, just investigative pricing. - No Announcements until we have rescheduled - Possibly a poll on FB to decide when/where, etc.? 

Financial Update: - Faith presents current budget - They look good and she will forward to members after the meeting - We have paid for netting and sound. - Note that this includes monies received from the cancelled BTB&G - There are some monies in our PayPal Account for ticket sales. As discussed with the board, Faith will leave it in there so that if a family asks for a refund it will go right back to them vs mailing a check. - Motion to approve. Will Motion to approve during May Mtg 

Bohannon Scholarships: - John states that the committee is set. Lisa, Jen, Paul/Audrey, and both vice principals. - Deadline extended to April 15th. - Several scholarships have come in and he is expecting a few more. - Committee will review, score on rubric and determine amounts and recipients. Takes 1-2 weeks - Hopeful to be ready for May 1 

Athletic Director Update: - Virtual Award Night was successful for Winter Sports - Spring Season: Has been pushed back several times, pending Practices starting May 4th and 

wrapping up June 12. 10 day window for tournaments and all commencing June 27 - Schedules are done and ready. He is hoping for a season. - Dawn asked about Memorial Day Tournament, which will likely be cancelled. He does not know yet. - Netting and Sound System is done and looks great. 

Gear: - Lisa offers to get gear to people, but all gear is in the school. - John states that the school is closed and off limits. Gates are locked, etc. 

Moving Forward - Ideas, Plans, Board Vacancies- With the year being unsure, we are not sure how to move forward. - We will be unable to recruit for newt year. - Question: Can we continue to Sept with the ByLaws The officers can stay in place until a successor 

is in place to take the role. - Melanie will review the ByLaws and we will discuss in May 

Open Discussion: Nothing new. 

Next Meeting Monday - May 4 , 2020 - 6pm - (Pending Location) - Monthly Meeting 

May Agenda: - Follow Up from discussion with John McCarthy at Pelham Resort - Do we want to do a poll of folks? - Discussion of spring sports and Memorial Day Tournament - Discussion of ByLaws and Melanie will report 

NWBC:pm 

 


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Nauset Warrior Booster Club Meeting Minutes
Monday - March 2, 2020
Location - NRHS Library 

Attendance: Jen Heamer, President, Rhonda Sandison, Vice President, Faith Rushnak, Treasurer, Lisa Still, Paul Bohannon, Melanie O’Keefe, Mike Moore, Amy Lucy, Dawn O’Neil, Kevin Lowey, Laura Handville (visitor) and John Mattson 

Prior Meeting Minutes: Motion to approve: Lisa; Second: Faith - Motion Adopted 

Financial Update: (Faith to review and edit) - Faith Rushnak presented Financial Statements - All is well 

- Discussion of unclaimed Scholarship from 2019 Grad. 

- Lisa S made a motion to approve forfeit $800 of scholarship. Rhonda Second. 

- Motion to approve $7200 + 800 to = $8,000 total for 2020 Scholarship Fund 

Motion to approve Financials to date: Kevin Second: Pam Motion Adopted. 

Boost The Black & Gold 

- Set Up Crew at 2pm - Faith, Jen, Lisa, Amy, John and Pam 

- Speakers: Jen, John, Kevin 

- Check In: Amy and Melanie & Check Out: Faith, Lisa and Jen 

- Many sports baskets have been received, John is working on the rest 

- Dawn and Pam to cover wine grab; Rhonda will cover Lottery Tickets

Sports Update 

- Winter sports meeting & meal went well 

- Not all teams made it to the “meal” due to practices going right to meeting time

- Some teams brought in pizza as if they didn’t know we were serving a meal 

- Spring sports meeting to be held in 3 separate breakout sessions (i.e. teams assigned rooms and the Boosters, Michele and John will rotate between the rooms to give their portion of the meeting to have a more captive audience)

- Netting Cost $6,000 will have removable poles - due for a 3/16/20 install by ProFence 

- Discussion on it is removable and where it will be stored when not in use off season 

- Repairs will be made upon install of the fence guarding 

- Overall, Winter Season was good for athletes. Boys/Girls V Basketball won to the tournament level. Girls V Ice Hockey also went to tournament level for the first time and was bumped to another division for the tournament. Wrestling had several members head to tournament levels. Track won their Division 4 State Championship. 

- AD would like to recognize Coach Nobili and Asst Coaches along with the 7 members of the team who achieved status, with banner, ring, plaque. We will review the exact cost at the April Meeting. Motion to approve: 7 rings for girls and additional for coaches not to exceed $7,000 Jen Second. 

- Request for Record Board Update decals for indoor track x 12-14 and swimming x 2 

- Spring Meeting scheduled for 3/19/20, NWBC will provide hot dog meals (Mike to order) 

Billingsgate Tournament 3/21/20 Update 

- Snack Bar Coverage: Melanie, Faith, Rhonda, Jen will cover. 

- Food: Pizza, Coffee, Donuts 

- Concessions will run 9-3pm 

Other Business: 

- Rhonda has attended the Chamber of Commerce Events, with good feedback. 

- Ken from Hole in One has offered to cover 50% of the cost for our Orleans Membership as he feels it would help us a great deal. 

Items to be included on next monthly agenda: 

- Meet at Jens Monday Night at 6pm to wrap up any last minute decorations, etc. or the BTB&G event.

Meeting Adjourned: 6:50pm
Next Meeting
Monday, May 4,  2020 - 6pm – Location Pending due to COVID-19
NWBC:PM

***************

Nauset Warrior Booster Club Meeting Minutes
Monday - February 3, 2020
Location - Brewster Ladies Library 

Attendance: Jen Heamer, President, Rhonda Sandison, Vice President, Faith Rushnak, Treasurer,
Pam Miller, Secretary, Lisa Still, Mike Moore, Dawn O’Neil, Amy Lucy, Kevin Lowey and John Mattson
Prior Meeting Minutes:
Motion to approve: Faith; Second: Kevin - Motion Adopted
Financial Update:
- Faith Rushnak presented Financial Statements, and notes we are in good shape financially.

- 6 tickets to BTB&G sold to date and should increase with new advertising push.

- 1 Bohannon Scholarship is still not claimed, after several reaches to the student

- Down payment for the sound system has been made.

- Motion to approve Report: Pam Second: Lisa; Motion Adopted.
Board Members and Thinking Ahead:
- The committee is also looking to boost attendance for the upcoming year.
- We have many projects coming up and we could use extra hands with meetings, planning and
events.
- Thinking ahead, several board member vacancies will open up in 2020-21 and we would like
to recruit for those positions as well.
- Some members are willing to move to another position if necessary or to assist in the
transition period fall 2020.
- The committee ponders the idea of having a representative from each team requirement to
help increase attendance and assistance.
Sports Update:
- Winter teams are doing well.
- Open House recently was well attended and several teams were there to assist with directions.
- AD thanks the NWBC for providing pizza for the evening event.
- Request by Girls Basketball to cover cost of Locking Ball Cart. After some discussion Motion
to approve $175 for Trigon Sports Locker payable to Coach Piemontese to purchase: Dawn;
Second: Faith - Motion adopted.
- Request by AD for the purchase of 2 plaques commemorating 1,000 baskets by 2 varsity
Basketball Players (1 girl/1boy). After a short discussion, Motion to approved $62 for their
purchase Kevin; Second: Jen - Motion Adopted
- AD received quotes and pricing to install poles/netting to protect ends of field from flying balls.
After discussion Motion to approve a cost up to and not exceeding $6,000: Lisa; Second: Faith
- Motion Adopted

Boost The Black & Gold
- Kevin presents a review of BTB&G mtg.
- Live Auction with 8-12 items are coming in.
- John has requested baskets from coaches for teams.
- John & Kevin did a local tv spot, Amy researching Advertising on Radio and Kevin secured a
news article. Goal for all to start appearing 3-4 weeks pre-event.
- Student Captains are secured for presentation.
- Table Sponsor Letters have been sent - Lisa requests phone numbers if anyone has those to
add to the list.
- Jen & Rhonda will coordinate re: decorations.
- Lisa asks for the link to the BTB&G spreadsheet to be shared. Pam will include in and email to
the board.

Other Business: none
Meeting adjourned @ 7:20 PM

Next Meeting
Monday, March 2 2020 - 6pm – NRHS Library
NWBC:PM

 

*************************************
Nauset Warrior Booster Club Meeting Minutes

Monday - January 6, 2020

Location - NRHS Library

Attendance: Jen Heamer, President, Rhonda Sandison, Vice President, Faith Rushnak, Treasurer, Lisa Still, Paul Bohannon, Melanie O’Keefe, Mike Moore, Amy Lucy, Kevin Lowey and John Mattson

Prior Meeting Minutes:

- Motion to approve: Rhonda; Second: Jen- Motion Adopted
Financial Update:

-  Faith Rushnak presented Financial Statements

- All is well
- Couple of donations have come in
- MS Yeti sales going well
- Motion to approve Report: Kevin Second: Jen Motion Adopted.

Boost The Black & Gold
- CC5 agreed to be $1,500 Corp sponsor 
- Ticket $40 individual, $75 couple
- Lisa to add tickets to “Gear Store” on website
- Still looking for live auction items, sports teams to do baskets
- Girls basketball to do lottery wreath 
- A captain from each sports team to be there to greet attendees

Sports Update
- Winter sports meeting & meal went well
- Not all teams made it to the “meal” due to practices going right to meeting time
- Some teams brought in pizza as if they didn’t know we were serving a meal

- Spring sports meeting to be held in 3 separate breakout sessions
- i.e. teams assigned rooms and the Boosters, Michele and John will rotate between the rooms to give their portion of the meeting to have a more captive audience

Gear Sales Update
- Going well, people starting to order online
- First request for shipping out of state, trying to figure out the logistics of this
- Orders can now be checked off online once filled, Ed Pavlu should be allowed access to follow and check off the Yeti sales

Snack Booth Schedule
- 5 girls basketball games still need coverage, Jan 7th, 11th, 21st, 24th & Feb 11th 

Turf/Sign Update
- Scott not available much anymore due to work and unable to fulfill turf volunteer obligations
- Pausing sign selling until after the Boost the Black& Gold
- Potential boost-sign up in the spring and we will give ½ year free

Other Business:
- Boost The Black & Gold “cards” now available to hand out

Items to be included on next monthly agenda:
- Boost The Black & Gold
- Suggestions for new board appointees
- Bring a new potential member, think MS transitioning to the HS!

Next Meeting
Monday Feb 3, 2020 - 6pm – Brewster Ladies Library
5:30 for Boost The Black & Gold

NWBC:RJS 

 

*************
Nauset Warrior Booster Club Meeting Minutes

Monday - December 2, 2019
Brewster Ladies Library 

Attendance: Rhonda Sandison-VP; Faith Rushnak-Treasurer, Pam Miller-Secretary, Kevin Lowey, Mike
Moore, Amy Lucy, Scott Yelle, Lisa Still and John Mattson
Prior Meeting Minutes: Review and note one edit, to change Lisa Still to Amy Lucy on MS Liaison
and otherwise approved. Motion to approve: Scott; Second: Rhonda- Motion Adopted
Financial Update:
- Faith presented Financial Statements
- We are on target for the year end.
- Membership and card sales were reviewed on presentation in summary and discussed.
- We would benefit to continue to push Membership and Gear sales with decreased revenue from
Snack Bar: (due to less home games this past season)
- Pam Introduced the Idea of a Giving Tuesday Campaign and presented logo.
- Lisa suggested we promote Amazon Smile through our social media as well. Approved by board to
run for one day - December 3, 2019 by Pam on Facebook.
- Motion to approve Report: Lisa, Second: Scott Motion Adopted.
Sports Update:
- Winter Sports Night upcoming on December 5
- NWBC will host dinner with hotdogs & chips at 5pm; set up at 4pm; Mtg to follow at 6pm
- Gear and Membership Sales during dinner
- Rhonda will speak at Winter Sports Meeting as well as at the Fall Sports Awards on Dec 12
- John received the confirmation from the Audio Visual Team on updating sound and they will begin
work the 3rd week of March
Boost the Black & Gold Update:
- Per handout by Kevin, Auction Items Discussed
- Photo Booth Idea Presented and the photographer can handle photos
- Pam will create postcards to get out in January/Feb to promote the event.
- Flier has been created to use on social media
- Pam is working with John M to coordinate team baskets
Gear and Membership Sales:
- Lisa checking to finalize if she can sell at the Nauset Music Festival
- New Gear on order with CC Embroidery
- We will continue to promote sales at indoor Varsity Events
- Pam to promote winter and holiday sales on social media
Sponsor Sign Update:
- Greg is finalizing the signs we have on order
- The directional signs for the turf field for “home and away” are done and with John
- We should continue to look for sponsors

MS Liaison Update:
- Sales for the Nauset Yette are happening, and we are to push on Social Media now to help them.
Other Business:
None
Next Meeting
Monday; January 6 - 6pm - Nauset Regional High School Library - Monthly Meeting
NWBC:pm

 

****************

 

Monthly Board Meeting

November 11, 2019 (moved to 2nd week due to Varsity Soccer Finals)
Lowey Chiropractic, Orleans, MA

Attendance: Jen Heamer-President, Rhonda Sandison-VP, Faith Rushnak-Treasurer, Pam Miller-Secretary, Kevin Lowey, Melanie O’Keefe, Amy Lucy, Scott Yelle and John Mattson

Prior Meeting Minutes: - Motion to approve: August 2019 Minutes Jen; Second: Faith - Motion Adopted - Motion to approve: October 2019 Minutes Jen; Second: Faith - Motion Adopted 

Financial Update: - Faith presented Financial Statements
- Over all she feels we are in a good place financially
- Teams have been accessing their team accounts, and she is sure to make sure they understand the spreadsheets related to their team - HUDL sent her a check which she will investigate and report in December
- Faith would like to send a note to the secretary for the weekly email regarding memberships, Pam to send her information to include
- Faith will merge her table lines “Nauset Card Printing with Membership Expenses, as they essentially go together
- Motion to approve Report: Kevin Second: Jen Motion Adopted. 

Sponsor Sign Update: -Scott presented update
-Awaiting agreement for new sign from Lantern Lighting
-Agreement forms presented to committee should they know someone who might be interested.
-Discussion of Friends of NWBC Sign
- Scott wants to be sure not to discourage someone from buying an actual sign for the field.
-Friends of NWBC Sign pending details with Greg Vaughn and will be moved from field to gym in winter.
-Mike M coordinated indoor snack bar signs with Jenny, who John says is working on them. 

Boost the Black & Gold (BTB&G) Update:
-Meeting held 5pm this evening with planning board to discuss event and details
-Kevin is coordinating but not Chairing Event
-Kevin (Live Auction); Pam (Marketing & Team Baskets); Jen (MC); Rhonda (Decorations)
 -Looking for members who might have a connection to a chef for a private lesson (ie Live Auction Item) several had connections and will report to Kevin their findings. 

Nauset Card Sales/Membership Update
- Reminder to Committee that they should have purchased their memberships as required by our
- ByLaws, if you can order those on line, that would be great, only several are outstanding Card Sales for Savings Cards are great. Memberships are low. Overall we are doing great with sales from Blitz, etc. and are on track.
- Pam has posted on Facebook several times and with Faith, sent an email to all 2018-19 buyers to boost, this did result in a few immediate sales.
- John is noting what teams are selling post blitz on the NWBC Spreadsheet 

Gear Sales Update- Lisa not present at meeting to present 

Concessions Stand/Turf Update
- Mike ask permission to send 2 broken grills to dump.
- Motion to approve Report: Faith Second: Pam Motion Adopted
- Jen states flag pole needs new flag and lights, John will bring to schools attention
- Motion to add lighting for flag pole to lighting estimate by Jen; second Rhonda Motion Adopted
- Faith states we need signs to direct Visitors and Home Team to appropriate benches.
- Motion to order signs by Pam; Second by Rhonda Motion Adopted 

Turf Sound System Update:
 - As per NWBC Request John reached out to 3+ folks for bids for upgraded sound system
- One gave a quote, and is local - installed current system
- One came out, and has not issued their quote despite John asking multiple times
- All others refused to come out this far on the cape.
- John asks us to approved Audio Associates for a Spring 2020 Installation.
 - Motion to approve Quote from Audio Associates for $11K by Faith; Second Kevin; Motion Adopted 

Middle School Update:
 - Amy states that the MS Fundraiser to sell Yeti Mugs with Nauset N is ongoing.
- They have ordered 108 pieces to sell in Stanliness/Black/White with etched N (minus the gold)
- They will sell for $35/ea with a profit of $10/ea
- NWBC will not assist with sales via FB at this time
 - We will upload the NMS Flier to the NWBC Website via Gear Page at this time 

Sports Meetings and Dinner: 
- Winter Sports Meeting/Dinner Scheduled for December 5th - 5-7:30p
- Faith/Jen will work on program for presentation; and update flier
- Jen will speak to Mike about preparing for 300 guests
- We will serve hot dogs, etc., as we did with Fall Sports Night
- Set up at 4pm; Dinner 5pm; Meeting 6pm
- Pam will sell cards in Cafeteria 5-6p
-Fall Sports Awards Night Scheduled for December 12 - 6-7:30pm
- We have decided who we will honor for “Nauset Strong Award”
 - * Discussion in prior meeting, was to honor someone in spring, but this committee decided that fall was a better time as the crowd is larger. 

Other Business:
- Rhonda will attend the upcoming coaches meeting at 4pm with John M at The Fairway
 - Discussed items she should present to coaches 

Items to be included on next month agenda: - Finalize Plans for Winter Sports/Dinner and Fall Sports Awards - 

NWBC:pm

**************

Monthly Board Meeting

October 7, 2019
Brewster Ladies Library

 

Attendance: Jen Heamer-President, Rhonda Sandison-VP, Faith Rushnak-Treasurer, Pam Miller, Secretary, Kevin Lowey, Melanie O’Keefe, Laura Handville, Paul Bohannon, Dawn O’Neil, Amy Lucy, Lisa Still, Mike Moore, and John Mattson 

Prior Meeting Minutes:
September Meeting Minutes by Lisa Still Motion to approve: Faith; Second: Jen - Motion Adopted 

Financial Update:
- Review of current Nauset Card Sales, issue of cards to committee member to sell independently.
- Faith presented Financial report.
Motion to approve: Lisa; Second: Rhonda- Motion Adopted
- Swim Record Board cost $314.40 to purchased 16 decals to update.
- Motion to approve Swim 

Board Cost : Faith; Second: Pam- Motion Adopted
- Membership toolkit renewal cost $450 – paid in September
- HUDL Cost has increased 20%
- Cathy Nagorski of Girls V Soccer has issued a request through the AD for Sports GPS Tracker to analyze data, which would enhance training for coach and athletes. She is requesting 1 or 2 at approximately $299. Board wishes Cathy to send 2-3 pricing options to AD, and we will approve 2trackers at a maximum cost of no more than $600.
Motion to approve GPS Trackers: Kevin; Second: Lisa - Motion Adopted
 - Discussion of facility improvements John is hoping to tackle now that turf is paid off, including scoreboard move and/or replacement and Audi Replacement. Discussed the immediate need.
- Discussion of Audio Cost going forward for turf field, will include $11K into budget with review of at least 2 bids for Audio Replacement.
- Motion to approve Audio Cost at this time: Jen; Second: Kevin - Motion Adopted 

Sponsor Sign Update:
- NWBC Gold Sign is up - Shout out to Tony of Nauset Maintenance, for his assistance
- Bronze Signs moved around a bit - Pine Harbor to Visitors, Ponderosa down, Landmark will also 

come down.
- Loose signs secured
- New Signs in works with Greg (waiting finishing payment and creation)
- Pricing discussed for Friends of Nauset Sign for ticket booth.
- Motion to approve cost of FON Sign by Jen; Second: Faith - Motion Adopted 

Boost the Black & Gold Gala (BTB&G):
- Set for 4-7pm and earlier time with a new theme/feel 

- Discussion of ideas, Casino Night, Masquerade, etc
- Team Baskets will be included - Pam Miller will head this up with Lisa DeLong
- We will offer 12 Live Auction Items, Kevin Lowey will head this up, committee members to let 

Kevin know if they get any of those.
- Next mtg 10/21 at Lowey Chiropractic to discuss in more detail.
- Pam to send out FB Posts encouraging folks to join planning committee

Other Business:
- Homecoming Football Script is complete with thank you included for our sponsors, concessions, gear and membership. Boosters should email Michele any announcements to be included.
- Jen updated website with a link to Nauset Sports Twitter, and updated Membership
- Winter Sports Meeting Dec 5th - Jen Heamer unavailable (out of town) - Fall Sports Night
- 12/12 - Middle School Fundraiser selling YETI Mugs
- Good Eats in Eastham is offering to host Team Gatherings in basement at $5/pp includes Pizza, 

Soda and games 

Gear Sales Update:
- Lisa has ordered some new items to sell at homecoming and other games 

Membership: - Reminder that all booster members should have memberships, please order on line or see Pam post meeting.

Items to be included on next month agenda: - Booster Member - Memberships outstanding - Nauset Card Sales Update by Teams, Committee Members and Online - BTB&G Update - Sign Update - Sports Meeting Dinner - Any New Member Voted In 

Next Meeting:
November 4, 2019 - 6pm - Brewster Ladies Library - Monthly Meeting 

NWBC:pm 


***********
Monthly Board Meeting
September 9, 2019
Nauset Regional High School Library 

Attendance Attendance:
Jen Heamer-Pres, Rhonda Sandison-VP, Faith Rushnak-Treasurer, Lisa Still, John Mattson, Kevin Lowey, Dawn O’Neill, Amy Voll, Nancy Covell, Amy Lucy, Melanie O’Keefe

Minutes from prior meeting:
Tabled until next meeting 

Financial Update:
Faith presented financials
- Bronze turf sign renewals were doing well in August and several had also been renewed in September.
- The Turf bank account has been closed, with all remaining funds transferred to the general account
. - Committee chairs to review the budget for the coming year to adjust estimated income/expenses
. - Lisa requested that the Gear income be increased to $6,000 with expenses increased to $4,000.
 - Lisa moved that the budget and financial reports be accepted, Jen seconded. Unanimously approved. Motion to approve: Lisa S; Second: Scott - Motion Adopted 

Turf Update Turf Update:
- Kevin reported that the subcommittee met; discussed needs such as nets at both ends of the turn field (est $10,000). 

- additional scoreboard for opposite end of field - new audio system - new lighting because to be able to tell potential sponsors what we are raising money for - turf sponsors not renewing after expiration of the 5
-year contract to be given additional year to display signs up as a “thank you” - wording and pricing for new turf sponsorship contracts revised - 5% discount will be given on a 2-year turf sponsorship contract If turf sponsor pays in full - ladder sign to be installed to recognize all turf sponsors with Greg Vaughn estimate
- Kevin passed around a list of businesses who were previously asked or expressed interest in being a turf sponsor for Board members to review and possibly approach
- Committee will update the list for the next meeting. - Board discussed ideas on smaller donation levels. 

Evening of Champions Evening of Champions:
- Jen discussed turning the event into a Casino night at a cost of $3,500 at Ocean Edge
- Event will not including catering
- Discussion regarding changing date to afternoon of Sunday, March 15
- John Terrio would be available as auctioneer 

- food service would be heavy hors d’oeuvers.
- Suggestion to offer team baskets only, rather than baskets and silent auction items.
- Jen reminded everyone that a new chairperson and volunteers were needed.
- Remainder of discussion tabled until next meeting or with subcommittee. 

Fall Sports Meeting Recap:
- Jen thanked everyone. She received great feedback from all.
- Dr. Elsasser is interested in doing something similar for winter and Spring meetings. 

Nauset Card Blitz Weekend Nauset Card Blitz Weekend:
- John handed out schedule for weekend, asking each Board member to take a location/shift.
- Pam and Bruce will put together boxes for each team/location
- Deliver to John for coaches to pick up.
- The Board member assigned to each location/shift will pick up the box from the team at that location at the end of the last shift.
- John stated that $5 from each card sold will go to teams based upon number of shifts per team.
- Watch your emails for further instructions from Pam. 

Website help Website help:
- Tabled until next meeting 

Windmill Weekend update Windmill Weekend update:
 - 
Boosters sold on Sunday only because of weather and 19 cards were sold. 

Next Meeting Next Meeting
Monday, October 7, 2019 at 6pm at Brewster Ladies Library

NWBC:ls

 

*************** 

Nauset Warrior Booster Club Meeting Minutes
Monday - August 5, 2019
Nauset HS Library - 6pm

 

Attendance: Jen Heamer-President, Rhonda Sandison-VP, Faith Rushnak-Treasurer, Kevin Lowey, Lisa Still, Dawn O’Neil, Amy Lucy, Amy Voll, Melanie O’Keefe, Nancy Covell, and John Mattson. 

Prior Meeting Minutes:

Motion to approve: Tabled until next meeting
Financial Update:

-  Faith presented August Financial Statements

-  Turf Account has been closed officially, remaining funds transferred to the general fund
- Committee Chairs should review budget for upcoming year to adjust expected income/expenses.

- Request from Lisa Still to increase Gear Income be increased to $6,000, and expenses to $4,000.

- Motion to approve:Lisa - Second: Jen - Unanimously  Approved 

Sponsor Sign Update:
- We continue to receive some sign sponsorships 

Turf Committe:

- Has met and made some recommendations for upcoming wishes, including nets, lighting, audio system, additional scoreboard, 

- Some discussion on why the committee felt these wishes would enhance the field.

- Some discussion on how to honor those that have contributed over the years to the success of the field, a possible sign.

- The committee will get pricing and ideas from Greg Vaughn for Oct Meeting

- Discussion on new ideas for smaller sponsorship levels on the field 

Evening for Champions:
- Presentation from Jen on new idea of Casino Night for 2019 at Ocean Edge, with cost of $3,500

- Jen has been in contact with John Terrio who is available for that evening.

- Food would be heavy h’orderves

- Only Team Baskets vs Silent Auction Items

- We are in need of event Chair and Volunteers

Fall Sports Meeting Recap
- Jen thanked everyone for a successful evening

- Great feedback from Principal Elsasser, and is interested in Winter and Spring Events 

Nauset Card Blitz
- John has issued scheduling for the weekend

- Board Members will cover each location for pickup of money, etc.

- Pam and Bruce will put together team boxes and deliver to John

- Each Board Member will be responsible for the money and deliver to John M Monday with any remaining cards

- $5 from each card will go to teams  

Website Help
- Tabled to next meeting
 

Other Business:
Windmill Festival had weather issues, but Sunday were able to sell 19 cards

Next Meeting

Monday - October 7,, 2019

5:30pm - Discussion of Evening for Champions
6:00pm - General Meeting - Brewster Ladies Library

 

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